Administrative Support - Office For Research And Graduate Education

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office for Research and Graduate Education in the College of Agricultural Sciences at Penn State is seeking a dedicated and dynamic Administrative Support Assistant who will provide direct administrative, financial, and professional support for our on-campus greenhouse facilities as well as our off-campus Mendel's Way Greenhouse and Russell E. Larson Agricultural Research Farm facilities. These facilities are integral to the success of our faculty, students, and research staff as they conduct research to develop science-based solutions to local, regional, national, and global challenges and translate that knowledge for a broad stakeholder audience. This position requires the successful candidate to work primarily in person, on campus, and will report to the Associate Director of the Pennsylvania Agricultural Experiment Station.

Primary responsibilities include but are not limited to:

• Supporting financial operations for greenhouse and research farm facilities that require access to university systems (such as SIMBA and SAP Concur). This includes preparing, processing, and reviewing financial transactions including invoices, shopping carts, credit card purchases, and budgetary documents for submission and approval through the appropriate University financial system.

• Preparing purchase orders and reconciling invoices for the purchase of bulk supplies and equipment over $5K.

• Creating and maintaining pertinent files, databases, and reports to facilitate tracking of projects and expenditures, etc., and monitoring research facility income from crop sales, user fees, and lease agreements across multiple financial accounts.

• Aid in posting and hiring seasonal part-time wage payroll employees in Workday.

• Composing and editing written communication, correspondence, and reports in response to unit or college administration inquiries regarding financial transactions.

• Partnering with the farm leadership team to coordinate and schedule meetings, activities, and events as needed.

• Serving as a point of contact and providing information and/or referring as appropriate.

• Assisting with other administrative tasks and serving as a backup to other staff as needed.

Education and Experience:

This position requires an Associate's degree and a minimum of four years of related experience or an equivalent combination of education and experience.

The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit. The ability to coordinate several projects simultaneously is essential, and the willingness to adapt to dynamic situations will be critical and work as a member of a team.

Experience and proficiency in the Microsoft Office Suite is required. Familiarity with SIMBA, SAP Concur, Filemaker (or other database system), and Workday is preferred. Training opportunities will be provided.

Application Instructions:

Both a cover letter and resume must be submitted to be considered for this position.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$42,100.00 - $61,000.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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