Administrative Support Iii- Social And Behavioral Sciences

Applicants interested in challenging, rewarding, and intellectually stimulating work are encouraged to apply to become the Administrative Support III for the Department of Social and Behavioral Sciences! This position is the backbone of the department and facilitates nearly all administrative functions. They support faculty, staff, and students alike conducting tasks of all types relating to higher education. Those who enjoy staying busy, working autonomously, learning, and working with professionals of many educational backgrounds may find satisfaction in this role. No two days are the same in this position, and there are ample opportunities in the department and around UVU to develop transferable professional skills. We look forward to receiving your application.

Within the large and dynamic Social & Behavioral Sciences Department, the Administrative Assistant performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work related areas. Assists with the hiring of all faculty, staff, and part-time employees. Manages, oversees, and keeps record of budget expenditures. Facilitates the collection of syllabi and book orders. Processes purchase orders and makes purchases with a University P Card. Proactively anticipates needs and developed departmental procedures to student traffic and phone calls. Maintains department spreadsheets and enters data frequently. Makes appointments for the Department Chair. Makes travel arrangements for faculty candidate interviews as well as assist with student travel.chair. Supervises part-time administrative employees. Maintains familiarity with the needs, staff, structures, and processes of department programs.

• Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, financials, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work related areas. Assists with hiring of all faculty, staff, and part-time employees.

• Informs students, faculty, and public of departmental and university services available and answers incoming calls and walk-in traffic. Participates in recruiting and student orientation events as needed.

• Coordinates the preparations and submission of reports, publications, and newsletters. Coordinates department financial activities, including timecards, ePAFs, eSAFs, new hire paperwork, requisitions, purchase orders, travel requests, index tracking and reconciliation, budget balances, etc.

• Maintains inventory of office equipment and supplies and performs other office duties as needed which may include supervision of office support. Maintains unit files, inventories, ordering, receiving, billing, distributing, monitoring, and reconciling expenditures.

• Perform miscellaneous job related duties as assigned, including overseeing the training and direction of department part-time administrative support.

Standard high school diploma or equivalent plus four years of previous administrative experience with related key roles and responsibilities is required.  Prefer an associate's degree in business administrative or other administrative field.  Experience as an event planner is preferred.Knowledge

• Knowledge of best practices in events, correspondence, and appropriate matters of etiquette in various settings.

• Knowledge of University policy and procedures.

• Knowledge of budget spending and reconciling.

Skills

• Skills in office methods, techniques, practices and procedures.

• Skills in the use of computers and computer software applications including word processing, spreadsheets, email, internet, databases, and presentations.

• Skills in the preparation and interpretation of reports, charts, graphs, and tables.

• Strong interpersonal, problem-solving and decision making skills.

• Skills in time and stress management

• Skills in supervision and management

• Exceptional customer service orientation and phone skills.

Abilities

• Ability to maintain confidentiality of highly sensitive information.

• Ability to work with people of diverse backgrounds.

• Ability to communicate effectively verbally and in writing.

• Ability to work under stress and prioritize tasks

• Ability to follow verbal and written procedures and instructions.

• Ability to plan and anticipate potential changes and act accordingly.

• Ability to enact strategic changes affecting multiple stakeholders, including high-level university leadership.