Administrative Support

Job Description

Title of Position

Job Category

Direct Oversight

Worship Coordinator

Administrative Support

Central Worship Exec. Pastor

Summary of Position

This position is responsible for supporting the Central Worship Operations department with recurring tasks and administrative needs.

Principal Responsibilities

• Assist with Central Worship Operations related tasks in PCO People Workflows, Slack channel communication, and support for campus worship coordinators

• Communicate weekend worship service flows and post wineskins in appropriate Slack channels

• Assist with scheduling Central Worship teams in PCO Services for Central events

• Assist Central Worship pastors as needed with projects and events

• Schedule occasional travel and trips for Central Worship pastors

• Help coordinate hosts & itineraries for occasional outside guests of Gateway Worship

• Help manage Central Worship Operations Monday boards

• Schedule Worship Staff Morning Prayer worship leaders and maintain Monday board

• Schedule Super Tuesday meetings for all Worship Staff

• Arrange meals for Super Tuesday All Worship Staff meetings (coordinate with Central Events)

• Manage Concur for Executive Worship Pastor

• Manage Central Worship Shared Outlook calendar

• Help field worship@gatewaypeople.com email inquiries and incoming phone calls

• Help with large Worship events as needed

• Help maintain Central Worship office and breakroom supplies

Required Skills and Job Complexity

a) Unique Skills and Knowledge

• Ability to appropriately handle sensitive and confidential information

• Proficiency in meeting task deadlines/timelines

• Strong communication skills

• Prioritize time

• Recruiting and motivate capable volunteers

• Highly motivated and able to work independently

b) Problem Solving and Decision Making

• Positive attitude and positive approach to problem solving

• Brings all necessary materials to meetings, events, etc.

c) Relational Connections

• Pastoral & Office staff

• Worship Family - team members & volunteers

• Gateway Support staff (TA, Facilities, etc)

• Other campus Worship Coordinators

• Central Worship Operations Staff

d) Physical Capabilities

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of the job. While performing the duties of the job, the employee is regularly required to:

• Sit/stand long periods of time

• Occasionally kneel, or crouch

• The employee must frequently lift and/or move up to 10 lbs. and occasionally lift and/or move up to 25 lbs.

Competencies Critical to this Position

Core Competencies

Technical Competencies

Highly self-motivated

Microsoft Office and Internet applications

Highly collaborative with positive, servant-motivated attitude

Ability to meet deadlines in a timely manner

Kingdom-centered focus

Ability to be responsible for many projects at once

Communication skills, both written and oral, at all levels

Ability to administrate and prioritize varied workloads, executing appropriate judgment and confidentiality

Key Performance Measurements

• Quickly and thoroughly learn and follow processes and guidelines set for Worship Operations by Central Worship Operations

• Solve problems in a timely manner for the good of the Campus Worship Team

• Present excellent written and oral communication skills

• Maintain an approachable, hospital demeanor

• Follow training and guidelines set for Worship Operations by Central Worship Operations

• This description is not all inclusive, and other duties may be assigned as necessary.

Gateway Church does not discriminate in employment opportunities or practices on the basis of race, color, sex, national origin, age, disability, or any other characteristic protected by law as it applies to churches. However, Gateway Church doesdiscriminate on the basis of religion.

Employment Requirement: All Staff must be a member or become a member of Gateway Church upon employment