Administrative Support (Fiscal Manager), Pos #80174 (Extension Of Closing Date)

Description

Title: Administrative Support (Fiscal Manager)

Position Number: 0080174

Hiring Unit: Administrative Services

Location: Honolulu Community College

Date Posted: May 10, 2024

Closing Date: June 7, 2024

Band: C

Salary : salary schedules and placement information

Additional Salary Information: $6,096 minimum/monthly

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other conditions: General funds to begin approximately July 2024, pending position clearance, availability of funds, satisfactory performance and program needs.

Duties and Responsibilities

(* Denotes Essential Functions)

• *Serve as chief administrative officer responsible for providing fiscal and institutional support services to instruction, public service, academic support, student services and institutional support units of the College.

• *Supervise a staff of professionals (5.00 FTE), clerical employees (3.00 FTE) and student assistants to provide fiscal and administrative support.

• *Serve as chief resource advisor for all procurement issues. Interpret laws, directives and policies affecting the college. Review expenditures of all funds to ensure compliance with the Governor's Budget Execution Policies.

• *Write up annual program review and update service outcomes and provide department leadership in meeting accreditation standards.

• Direct the maintenance of the College's Budget Journaling System that is required for the State Budget and Finance long range planning.

• *Direct the design, development and implementation of policies, operating procedures and practices to ensure establishment and maintenance of fiscal and operational safeguards.

• Direct the College's effort in developing and maintaining the fiscal integrity of the Banner Student Information System (SIS).

• *Represent the College as chief fiscal advisor in system wide Banner groups that are responsible for the development, implementation, and updating of the University of Hawaii SIS system.

• *Develop and implement Banner SIS fiscal policies and operating procedures and practices as they relate to the College's day school (credit program), off campus programs with three accelerated terms (Spring, Summer, Fall), and non-credit apprenticeship training program. Ensure fiscal integrity and maintenance of these three programs (day school, apprenticeship, and off campus) in the Banner SIS system.

• *Direct, supervise, and coordinate collection of system wide tuition and fee payments at the main campus (two units) and at off campus sites.

• *Direct, supervise, and coordinate collection of all cash collections on and off campus which includes Non-Credit classes, Summer School Credit classes, Non-credit Apprentice classes and numerous facilities use fees. The Community Colleges are mandated by State law to provide training to qualified trade students. Honolulu Community College is the primary provider of this training on Oahu.

• *Develop the budget model to determine the amount of tuition and fees (both credit and non- credit) the College will collect annually as this item represents approximately 20% of the College's total operating budget.

• *Direct the development and implementation of fiscal policies and procedures, which ensures prudent fiscal management and operations of the College's self-supporting non-credit programs, such as three childcare centers on various community college sites on Oahu & various high tech, construction trades and general interest classes as well as the College's self-supporting credit programs, Summer School & off campus credit programs at Pearl Harbor.

• *Direct the operations of College's auxiliary services such as the College's centralized telephone system and the mailroom, the College's central receiving point of goods.

• *Direct day-to-day operations receiving incoming calls on the main switchboard, redirecting to appropriate persons; taking appropriate action on emergencies, problems with facilities, etc.; issuing and maintaining control of keys and visitors' passes; and maintaining control of facilities use requests.

• *Direct parking operations that include selling parking permits to faculty, staff, students and others and determining parking availability on campus. Receive all formal appeals and forward to College Appeals Officer. Render decisions on all informal appeals.

• *Plan, organize and direct the accounting, procurement and inventory functions of the College that include instructional departments; student services; academic support; research projects; conference center accounts; institutional support; and one continuing education systemwide project (Pacific Center of Advanced Technology Training Center).

• Direct the safeguarding of the College's equipment inventory to ensure compliance with Federal, State, and University guidelines.

• *Responsible for the preparation of all College financial statements including preparation of the College's Trial Balances for auditing purposes.

• *Resolve all financial audit findings by recommending College action plans and by ensuring the implementation of corrective actions.

• *Develop, evaluate and enforce internal control directives in order to safeguard College assets and ensure the financial integrity of financial statements.

• *Develop and participate in the advising and preparation of long- and short-term budgets of Special and Revolving funds to ensure and maintain financial stability.

• *Direct the payroll function of the College to ensure timely and accurate payments. Develop and implement directives to improve the payroll process.

• *Advise and assist the Financial Aid Office in the administration of financial aid awards. Responsible for College compliance with all Federal Regulations relating to the refunding of federal aid within the specified time deadlines.

• *Assist program heads in the development of extramural grants/contracts by providing budgetary advice and ensuring that final proposals are compliant with University and granting agency policies and guidelines and are submitted within granting agency deadlines. Advises and trains PIs, faculty, and staff on fiscal matters to facilitate program objectives in compliance with external funding guidelines and procedures.

• *Instructs PIs on the appropriate methods of procurement when specialized purchases are required which are unique to the projects and programs.

• Produce timely reports for extramural grants that provide detailed balances of all approved budget line items.

• *Provide direction, support and training to all departments/units in the monitoring of budget allocations, revenue and expenditure levels and the status of account balances.

• *Review, analyze and coordinate the completion of all fiscal reports (mandatory or special) required by University of Hawaii central offices, legislature, and other agencies.

• Other duties as assigned

Minimum Qualifications

Education and Professional Work Experience

• Possession of a baccalaureate degree in Business Administration, Accounting, Finance or related field and 6 year(s) of progressively responsible professional experience with responsibilities for accounting and/or fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

• Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned areas of accounting and/or fiscal administration.

• Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with accounting and/or fiscal administration.

• Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches.

• Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Six years of responsible work experience in financial or cost accounting, of which two years shall have been supervising staff in related functions.

• Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles, and methodologies of asset, liability, revenue and expenditure accounting.

• Extensive knowledge of generally accepted governmental accounting principles and techniques and fund accounting system.

• Extensive knowledge of the theories, principles and practices of organization and management.

• Ability to analyze financial statements, discern trends and apply analytical techniques such as ratios to asset and liability accounts.

Desirable Qualifications

• Experience in a postsecondary educational environment, preferably at the community college level, which included responsibilities in budget execution, federal project administration, and government accounting.

• Experience working with a computerized fiscal accounting system.

• Experience working a computerized student information system such as Banner.

• Experience working with spreadsheets such as Lotus and Excel.

• Certified Public Accountant (C.P.A.) or Master's degree in Business Administration.

• Knowledge of University of Hawaii and State of Hawaii governmental operations.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:

1. Graduate and undergraduate transcript(s) from a regionally accredited institution of higher education showing degree and coursework to date appropriate to the position. Copies of transcripts must be attached to your application to receive credit for degree(s). Original official transcripts will be required at the time of hire. Academic record/grade summaries and diplomas will NOT be accepted. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc. verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant;

2. Cover letter explaining how you meet the minimum and desirable qualifications of the position;

3. Resume; and

4. Names and contact information (including e-mail address) of at least 3 professional references.

Letters of recommendation are optional. Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. The application will be considered incomplete if materials are unreadable. Applications lacking copies of official transcripts will be reviewed based on work experience equivalency to meet MQs. Minimum qualifications must be met by the closing date. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:

Honolulu Community College

Human Resources Office

honcchr@hawaii.edu

808-845-9144

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/.

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

The University of Hawai'i does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, please refer to the following link: https://www.hawaii.edu/titleix/help/coordinator/

Honolulu Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities: http://uhcc.hawaii.edu/ovpcc/nondiscrimination/. For more information or inquiries regarding these policies, contact Derek Inafuku, Section 504/ADA Coordinator, Honolulu CC, Bldg. 6, Rm. 131-F, Honolulu, HI 96817, (808) 845-9123, dinafuku@hawaii.edu; David Uranaka-Yamashiro, Title IX Coordinator, Honolulu CC, Bldg. 7, Rm. 324, Honolulu, HI 96817, (808) 845-9174, honcctix@hawaii.edu

Agency University of Hawaii

Department Honolulu Community College Address 874 Dillingham Blvd.

Honolulu, Hawaii, 96817

Website http://workatuh.hawaii.edu