Administrative Support Coordinator I

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The College of Education is home to more than 1200 credential and graduate students. The College of Education's work focuses on closing the opportunity gap.

The College's impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We seek an exceptional individual to join our Elementary/Bilingual Education team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.

Under general supervision, the Administrative Support Coordinator I serves as the principal staff assistant to the department chair. Responsible for the coordination, room reservation and event planning of department meetings, professional development events, retreats and other special projects including commencement.

Serves as office lead and oversees student assistants. Prepares appointments for hiring of student assistants for the Elementary and Bilingual Education Department. Oversees hiring, training and development of student assistants working in the department.

Responds to problems and needs of students and faculty which may require confidentiality and researching, interpreting, and resolving problems based on knowledge of university policies and procedures. Oversees department resources including general office supply inventory, purchases and technology services. Researches, prepares reports, and compiles data such as graduate student class needs.

Provides support to the graduate program which includes 300 students and 26 faculty. Plans and coordinates schedule of classes and space utilization between other college departments. Assists chair in preparing reports for Dean's Office, Vice President of Academic Affairs, state and national credentialing agencies, and the Chancellor's Office.

Maintains budget for several accounts and associated procurements cards, reconciles monthly OE&E budget, and sets up and processes supervisor mileage reimbursements. Maintains contact with offices across campus such as Admission and Records, Scheduling Office, and Graduate Studies. Develops student recruitment and information materials.

Verifies and inputs changes for each edit cycle of the schedule and prepares required reports for university scheduling office. Generates and maintains records of part time faculty including entitlements, contracts and faculty separations. Supports faculty and staff travel and blanket travel processes. Updates the department website and serves as the Department Information Technology Coordinator (DITC). Other duties as assigned.

Diversity Statement

Diversity is a defining feature of California's past, present, and future. Increasing the diversity of our educators to better reflect the population of California is just one aspect of the College of Education's dedication to just, equitable and inclusive education.

Diversity refers to the variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. Such differences include race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, socioeconomic status, geographic region, and more.

College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development.

In this way, our graduates learn to value and draw upon students' backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.

Click here http: https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE). It is required that you provide a JEIE statement that demonstrates your commitment to Just, Equitable and Inclusive Education. Your application will be considered incomplete without this requirement. Please be sure to address the following:

• What diversity means to you
• A description of your experiences with a diverse range of students/people
• A description of how issues of diversity have impacted you personally or professionally

Essential Qualifications

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.

Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects.

Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.

Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Preferred Qualifications

Experience working in higher education, specifically post graduate programs and in a large academic department. Experience working with students.

Experience in designing brochures and promotional materials and working with multiple vendors. Familiarity with university policies and procedures. Experience or knowledge of using Common Management System (CMS).

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees

Advertised: Jun 06 2024 Pacific Daylight Time

Applications close: Jun 27 2024 Pacific Daylight Time