Administrative Support Associate

Position Details

Position Information

Requisition Number TES2495P Home Org Name Biological Sciences Division Name College of Sciences & Math Position Title Administrative Support Associate Estimated Hours Per Week 30+ Anticipated Length of Assignment 1 Year+ Job Summary

Assist with financial, human resources and clerical administration within the Department of Biological Sciences.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:

• Assistance in the place of a regular employee who is absent for a specified period of time

• Additional assistance during periods of abnormal or peak workloads

• Assistance with special projects

• Seasonal work

• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU student employees are not eligible for TES.

Essential Functions

• Assisting with purchasing card reconciliation (approximately 500 transactions totaling ~$100,000 per month)

• Preparing travel expense vouchers, e-vendor vouchers, and other financial transactions.

• Assisting in advising faculty and staff on standard practices and procedures regarding travel and purchasing cards.

• Organizing, processing, and coding documents for financial transactions.

• Review timecards for accuracy, missed punches and errors.

• Administrative and clerical tasks in the operations of finance, human resources and the graduate program

Minimum Qualifications

Education and Experience:

High School Diploma or equivalent and 2 years of experience in clerical and administrative support services.

Substitutions for experience:

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Desired Qualifications

Four-year degree in accounting or business. Experience in financial reporting. Experience with Auburn University policies and procedures, Auburn systems (Banner, E-Travel, E-Vendor, Kronos).

Posting Detail Information

Salary Range $16.00 - $18.00/hour Work Hours Monday-Friday; 7:45am-4:45pm City position is located in: Auburn State position is located: Alabama Posting Date 08/22/2024 Closing Date EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants Quick Link for Internal Postings https://www.auemployment.com/postings/48016

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter

• Letter of Recommendation

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

• LinkedIn

• AcademicKeys

• The Chronicle of Higher Education

• DiversityJobs

• HigherEdJobs

• HERC (Higher Education Recruitment Consortium)

• Indeed

• RecruitMilitary

• The Tuskegee News

• Professional organization or journal

• Veterans Assistance Services

• Disability Assistance Services

• State Employment Service

• Social Media

• AU Job Bulletin

• Notified by an Auburn employee

• College or university Career Services

• I went to the AU Employment Website directly (www.auemployment.com)

• Other

• Do you have a High School Diploma or equivalent and 2 years of experience in clerical and administrative support services OR a degree to use in lieu of experience?

• Yes

• No