Administrative Support Associate III

Class Summary

Job Description

• May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.

• Serves as a lead to staff to include assigning and monitoring work and providing direction.

• Provides administrative support, such as maintaining the department, director or manager, and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and reports, researching legal or financial information, and providing related support.

• Assists with developing and tracking budget and department information, such as recommending budget figures, maintaining balances, researching discrepancies, and preparing related financial reports.

Essential Duties

• Processes incoming and outgoing purchase orders, vouchers, price agreements, payments, and petty cash disbursements.

• Oversees the maintenance of the department's personnel files, such as verifying and entering timesheets, tracking performance evaluations, performing background checks, and related personnel information.

• Assists in overseeing department programs by reviewing forms and documents for compliance with policies and procedures.

• Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data.

• Assists with coordinating department activities, such as tracking work and change orders, relaying communications, researching information, and providing related support.

• Serves as a liaison to other departments, prepares special reports, researches information, and maintains databases for several divisions or the department.

• Assists with developing and implementing office related department policies and procedures.

• Performs other duties of a similar nature or level.

Grade

The grade for this position is B23(1) .

Effective 4/11/2023, this position is eligible for the Employee Referral Program.

Minimum Qualifications

• High School Diploma or G.E.D.;

• One year of specialized or technical training in administrative support or related field

• Four years of administrative support or related office experience

• Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements

• Valid Driver's License from state of residency

• Public safety background check to include motor vehicle histories, criminal and fingerprinting

For information related to position-specific essential duties, knowledge and skills, and physical requirements, please click here.

Note:The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

Additional Information

Department of Fire and Emergency Services

The Department of Fire and Emergency Services provides emergency medical services and fire protection to citizens of Gwinnett County. The departments mission is to save lives and protect property and we have a prestigious history of doing this with many significant accomplishments. As a valued member of our team, you will perform emergency medical treatment, life rescue and fire suppression, and safety education to the public.

For more information about this department, please click here.

About Gwinnett County

Welcome to Gwinnett County - one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.

The county's population in 2000 was about 588,448 and we've only continued to grow since then, with the population expected to reach one million by the year 2022.

Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.

The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County's values.

In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.

Vision

Gwinnett is the preferred community where everyone thrives!

Mission

Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values

Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process
• FAQs

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email Jobs@GwinnettCounty.com.