Administrative Support Associate (Rural Health Initiative) - Greene County

Position Details

Position Information

Requisition Number S3679P Home Org Name Greene County Division Name AL Cooperative Extension System Position Title Administrative Support Associate (Rural Health Initiative) - Greene County Job Class Code DA04 Appointment Status Part-time Part-time FTE .625 Limited Term Yes Limited Term Length 12 months or more Job Summary

This is a part-time, one-year limited term position based in Boligee, AL. Continuation of employment is contingent upon funding availability. This position may require holiday and weekend availability.

The Administrative Support Associate will be responsible for providing impactful support to Alabama Cooperative Extension System's Rural Health Initiative in the Greene County area. Responsibilities include coordinating healthcare events, managing volunteer groups, overseeing ambassador programs, and organizing activities. The associate will also handle purchasing and financial documentation and serve as the primary public contact for healthcare access inquiries.

Who we are:

Discover a rewarding career with the Alabama Cooperative Extension System (ACES), the driving force behind Auburn University and Alabama A&M University's land grant mission. Our outreach initiatives extend to every corner of Alabama, bringing science-based education to empower individuals for a better quality of life and enhanced economic well-being.

From the heart of two prestigious land grant universities, we cultivate programs that make a difference. Whether online or in person, our impactful initiatives reach communities through 67 County Extension Offices and various teaching sites across Alabama.

To learn more about the Rural Health Initiative, please visit: https://www.auburn.edu/outreach/ruralhealth/

About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama's best employers, with employees staying an average of ten years! Learn more about Auburn's impact and thriving community by visiting aub.ie/working-for-auburn.

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

• Serves as administrator in planning and coordinating logistics in Greene County.

• Advises others on processes, procedures, and services and resolves policy-related or procedural problems.

• Reviews and verifies documentation for completeness and compliance with policies and procedures.

• Assists in the development and maintenance of information required for reporting purposes.

• Manages and assists with outreach health and wellness programming and evaluates program success.

• Collects information from clientele to define needs or problem areas.

• Assists in the development of marketing plans and publicity materials for distribution to the target audience.

• Provides professionalism through communications and interactions facilitated between administrators, faculty, staff, patients, and students concerning programs and services

• Demonstrates sensitivity in confidential matters.

• Performs a variety of clerical duties, which may include (but are not limited to) typing correspondence, filing folders, recordkeeping, data entry, preparation and processing of forms, calendars and scheduling, mail distribution and outgoing mailings, travel and expense vouchers, telephones and greeting, supplies and inventory, limited supervision of clerical or student work, and other support duties of similar difficulty.

• Available to work 25 hours a week; holidays and weekends may be required.

Minimum Qualifications

Minimum Qualifications

Level I: High school diploma or equivalent plus 2 years of experience in administrative support services.

Level II: High school diploma or equivalent plus 4 years of experience in administrative support services.

Substitutions allowed for Experience:

Degrees accepted in lieu of experience, at a rate of one year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

• Knowledge of medical terminology.

• Crisis response and management skills.

• Advanced knowledge of modern office practices, procedures, and equipment.

• Excellent communication and customer service skills.

• Ability to work in a team environment and willingness to participate and help where needed.

• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.

• Excellent leadership skills including the ability to lead and provide direction.

• Excellent organizational and time management skills.

• Ability to work independently within a complex department to accomplish assigned goals in a timely manner and ability to work with detailed information with attention to accuracy.

Minimum Technology Skills

Moderate to advanced technological aptitude and skills including:

• Microsoft Office Suite (MS Word, PowerPoint, Excel and Outlook)
• Virtual Technologies (Zoom, Microsoft Teams)

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

• Experience in customer service and healthcare

• CPR certification

• Certification of Patient Accounts

Posting Detail Information

Salary Range $15.00 - $22.02/hour Job Category Administrative Working Hours if Non-Traditional City position is located in: Boligee State position is located: AL List any hazardous conditions or physical demands required by this position Posting Date 06/05/2024 Closing Date 07/07/2024 EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants Quick Link for Internal Postings https://www.auemployment.com/postings/45996

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

• LinkedIn

• AcademicKeys

• The Chronicle of Higher Education

• DiversityJobs

• HigherEdJobs

• HERC (Higher Education Recruitment Consortium)

• Indeed

• RecruitMilitary

• The Tuskegee News

• Professional organization or journal

• Veterans Assistance Services

• Disability Assistance Services

• State Employment Service

• Social Media

• AU Job Bulletin

• Notified by an Auburn employee

• College or university Career Services

• I went to the AU Employment Website directly (www.auemployment.com)

• Other

• Please select the answer that best describes your current employment relationship with Auburn University:

• Current full-time Auburn or AUM employee within probationary period

• Current full-time Auburn or AUM employee outside of probationary period

• Current part-time Auburn or AUM employee

• Not an Auburn or AUM employee

• Do you have a high school diploma or equivalent?

• Yes

• No

• Do you have 2 years of experience in clerical and administrative support services or a degree to use in lieu of experience?

• Yes

• No