Administrative Support Associate

Primary Purpose of the Organizational Unit:

The Division of University Advancement serves to connect external parties with opportunities to partner, support, and participate with Fayetteville State University and its programming. The division is responsible for all development and fundraising-related activities and the planning and organization of university programs. The division is organized to conduct the following functions: Major gifts solicitations, annual giving, planned to give, corporate and foundation giving, alumni relations, donor relations, capital campaign planning and implementation, processing and acknowledgment of gifts, career services activities, and donor research.

Primary Purpose of the Position:

This position ensures the division is following appropriate guidelines provided by the IRS and CASE for the receiving, receipting, and acknowledgement of private support to the university. The data entry, gift processing, and acknowledgement of contributions requires effective communication with various units across campus, responding to issues from academic units in regard to contributions. The position is responsible for acknowledgement letters to donors and ensures all gifts are properly recorded in the Banner system and maintained in donor files.

The gifts processor for the Division of Institutional Advancement is responsible for the successful:

• Receipt of private gifts to the university

• Documentation of receipted gifts

• Maintenance of donor records and files

• Accurate entry of all gifts to the university

• Reconciliation of all gifts

• Establishment of scholarship or fund accounts

• Preparation of all acknowledgement letters to donors

• Preparation of timely reports on a weekly, monthly or as needed basis

• Response to data requests from other campus units

Description of Work Continued:

Minimum Education and Experience Requirements:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Knowledge skills and abilities:

1.Strong oral and writing skills.

2.Documented skill in the Banner system, WORD, Excel etc. required.

3.Attention to detail and strong editing skills.

4.Knowledge of basic fundraising (gifts).

5.Confidence in effectively communicating across a wide variety of platforms, including telephone, written and in-person.

6.Demonstrable initiative, strong problem resolution and organizational skills.

7.Ability to manage multiple tasks simultaneously in an unsupervised environment.

Preferred Qualifications:

Two year degree in business administration and/or accounting or commensurate professional experience.

Strong computer skills and comprehension, particularly in the Banner system

Customer service and quality assurance methodology.

Special Instructions to Applicants: Notice to Applicants

Please make sure that the work history listed on your application is identical to the work history listed on your resume. The application must be filled out completely, Do Not Use the phrase "see resume."

Please list at least three (3) professional references to include a current supervisor. References will only be contact if you are selected for the position and with your permission.

Closing Date: 09/16/2024 Open Until Filled: No Other Information

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement:

This position is subject to the successful completion of an employment background check. An employment background check includes a criminal background check, employment verification, reference checks, license verification (if applicable), academic verification and credit history check (if applicable).

Fayetteville State University is committed to equality of educational opportunity and employment and does not discriminate against applicants, students, or employees based on race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. Moreover, Fayetteville State University values diversity and actively seeks to recruit talented students, faculty, and staff from diverse backgrounds.

Veteran's Statement

Fayetteville State University is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.

Quick Link https://jobs.uncfsu.edu/postings/26171