Administrative Support Associate - Advanced

Job Title Administrative Support Associate

• Advanced Position Number 000285 Vacancy Open to All Candidates Time-Limited No Department Homepage https://surgery.ecu.edu/ Advertising Department SURGERY-TRANSPLANT Division ECU Health/BSOM Classification Title 10421 Admin Support Associate Competency Level 3

• Advanced Working Title Administrative Support Associate- Advanced Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $48,857 Anticipated Hiring Range $38,000 - $40,000 Salary Grade Equivalency GN06 Work Schedule Monday-Friday Work Hours 8:00am

• 5:00pm Position Location (City) Greenville Job Category Staff

• Office/Clerical Organizational Unit Overview

The Department of Surgery is a clinical department within the School of Medicine with the attendant responsibility for medical education and research. The Chair of the department is also the Chief of Surgical Services for the hospital. The department includes 36 full-time faculty members in the sections of: transplant surgery, plastic surgery, pediatric surgery, surgical oncology, general and bariatric surgery, and trauma and acute care surgery. It also includes clinical and basic science research labs. The 70+ employees in the department support our clinical, education, and research programs.

The transplant program at East Carolina University is dedicated to providing state of the art care to patients with end stage organ disease in eastern North Carolina. The ECU Brody School of Medicine is affiliated with ECU Health Medical Center.

Job Duties

The Department of Surgery is seeking a full-time Administrative Support Associate to provide administrative support to the Division of Transplantation and Surgical Immunology. This Division office is comprised of a division chief and two transplant surgeons, as well as approximately 25 employees who work as a cohesive team to make up the Transplant Program.

Job Duties include - preparing annual reports and evaluation documentation for the faculty and coordinating yearly travel, lectures, seminars, publications, awards, grants, societies, memberships, and continuing medical education; initiating purchase requests, organizing and maintaining patient schedules, patient medical records, and schedules; maintaining a filing system to record all items of business conducted within the unit; interacting with physicians, faculty, staff, patients, and other medical and administrative staff effectively; scheduling and coordinating meetings; transmitting and clarifying policies and procedures to new faculty and staff as well as to persons outside of the division; and possessing an overall knowledge of the division policies and procedures, office techniques, and general knowledge of the Department of Surgery and being able to apply this knowledge to problem solving and responding to most questions and inquiries from other offices and organizations.

Minimum Education/Experience

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

License or Certification required by statute or regulation

None

Preferred Experience, Skills, Training/Education

• Administrative/academic/clinical faculty support experience.

• Strong computer skills, oral and written communication skills, ability to multi-task.

License or Certification required by the Department

None

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.

• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

• Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date 09/16/2024 Job Close Date

• Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 09/23/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/73659 Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

AA/EOE

East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.