Administrative Support Associate - Advanced

Job Title Administrative Support Associate

• Advanced Position Number 969316 Vacancy Open to All Candidates Time-Limited No Department Homepage http://www.ecu.edu/cs-dhs/surgery Advertising Department SURGERY-GEN SURG ONCOLOGY Division ECU Health/BSOM Classification Title 10421 Admin Support Associate Competency Level 3

• Advanced Working Title Administrative Support Associate Number of Vacancies 1 Full Time Equivalent (FTE) 1.000 Full Time or Part Time Full Time Recruitment Range $33,540 - $48,857 Anticipated Hiring Range $39,000-$41,000 Salary Grade Equivalency GN06 Work Schedule M-F Work Hours 8-5 Position Location (City) Greenville Job Category Staff

• Professional Organizational Unit Overview

The Department of Surgery is a multi-faceted organization in a complex organizational structure. It is a department within the School of Medicine with the attendant responsibility for patient care, medical education and research.

The Chair of the department is also the Chief of Surgical services for the hospital and, as such, has a broad range of activities including administration of the OR; allocation of scarce OR resources; adequacy of surgical beds; and credentialing of hospital surgical staff. The department includes full-time faculty members in the sections of: general & bariatric surgery, pediatric surgery, plastic surgery, surgical oncology, transplant surgery, trauma & acute care surgery. The department faculty provide surgical care to the people of eastern North Carolina, including pre-operative and post-operative care.

The department provides surgical education to medical students and residents every day of the year. The department also has a vibrant research program including funded grants and clinical trials. The employees in the department support the clinical, education and research work of the department. To accomplish these tasks requires a highly competent, appropriately classified, and an adequately paid staff.

Job Duties

The Department of Surgery's Division of Surgical Oncology is seeking to fill a full-time Administrative Support Associate position. Employee will assist with administrative duties associated with a growing and progressive division in both clinical and academic medicine by providing administrative support to the Division Chief and other Division faculty members. Duties include but are not limited to: maintaining faculty members' calendars and coordinating scheduling of appointments, meetings, lunches, teaching, conferences, and travel arrangements according to department and ECU protocols; coordination of multiple cancer conferences; assisting with clinical schedules and specialty accreditations; providing administrative support for surgical oncology clinical trials and grants by assisting with submission, preparing reports and tracking ongoing projects as needed by division, and managing division social media account.

CLINICAL SUPPORT POSITION - NOT SUBJECT TO STATE HUMAN RESOURCES ACT.

The Brody School of Medicine at East Carolina University is affiliated with ECU Health Medical Center, which serves as its teaching hospital, as well as the flagship hospital for ECU Health.

Employment in this position provides eligibility to participate in the UNC Optional Retirement Program (ORP) which offers matching employer contributions and employee control of investment choices, along with eligibility to participate in various Voluntary Supplemental Retirement Plans (401k, 403b. 457). This position is not eligible to participate in the NC Teachers' and State Employees' Retirement System (TSERS). Additionally, this position offers multiple voluntary options for Medical, Dental, Vision, and Life Insurance as well as various supplemental plans including Critical Illness, Flexible Spending Accounts, Cancer, and Disability.

Minimum Education/Experience

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

License or Certification required by statute or regulation

None

Preferred Experience, Skills, Training/Education

Prefer at least one year of administrative support experience in a clinical or academic setting and Microsoft Teams knowledge.

License or Certification required by the Department

None

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.

• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

• Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date 06/24/2024 Job Close Date

• Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 07/01/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/72099 Alternate option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.