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Administrative Support Assistant (Oa)

Expired Job

Department Of The Interior Lawrence , KS 66045

Posted 5 months ago

  • Videos

  • Duties

HelpDuties Summary

This position is part of the Haskell Indian Nations University, Bureau of Indian Education. As a Administrative Support Assistant (OA) you will serve as the Administrative Support Assistant to the Vice President, Academics performing a variety of clerical, administrative, and technical duties/responsibilities.

Learn more about this agency

Responsibilities

As a Administrative Support Assistant (OA) GS-0303-7, your typical work assignments may include the following under supervision:

  • Responsible for the maintenance and quality control of the personal and professional files and correspondence

  • Reviews administrative program guidance, policies and procedures from higher authority to determine effect on Academics

  • Receives, screens and answers telephonic and personal visitors and requests

  • Serves as the point of contact on and responsible for scheduling and coordinating all operational schedule and calendar of the Vice President

  • Manages the purchasing process for the Academic Program

  • Prepares correspondence covering subject of an administrative nature

  • Assists on budgetary procedures and plans

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential
7

  • Job family (Series)
    0303 Miscellaneous Clerk And Assistant

  • Requirements

HelpRequirements Conditions of Employment

  • US CITIZENSHIP REQUIRED
  • BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES
  • APPOINTMENT MAY BE SUBJECT TO A 2 YR TRIAL OR 1 YR PROBATIONARY PERIOD
  • APPLICATIONS WILL ONLY BE ACCEPTED ONLINE
  • VALID STATE-ISSUED DRIVERS LICENSE IS REQUIRED
  • INTERNAL HASKELL EMPLOYEES ON A CAREER OR CAREER CONDITIONAL APPOINTMENT ONLY
  • BIA 4432 INDIAN PREFERENCE
  • TRAVEL OR RELOCATION WILL NOT BE PAID

Qualifications

Applicants must meet the qualification requirements contained in the OPM Standards. For this position, they are listed below.

BASIC REQUIREMENTS:

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.

GS-07: One year of specialized experience equivalent to at least the GS-06 grade level providing assistance for program planning, program support and follow-through to completion a variety of administrative and/or program support responsibilities necessary for management and control of programs and activities. This includes, but is not limited to: prepared requisitions; maintained automated system of program-specific data; scheduled day-to-day office plans and staff schedules; assisted in correspondence control; gathered financial data for review and comparison; made travel arrangements and prepared travel authorizations and vouchers; maintained time and attendance reports; and finalized documents using software applications as electronic mail, desktop publishing, calendar, spreadsheet, database and graphics.

Only experience and education obtained by the closing date of this announcement will be considered.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

Education

Applicants are responsible for providing documentation that the educational requirements have been met. To qualify based on education you must submit a legible copy of your transcripts. Official transcripts are required upon selection if you qualified based on education.

Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.

For further information on creditable education visit:

http://www.ed.gov/admins/finaid/accred/index.html

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

EDUCATION: To qualify based on education; submit a copy of your transcripts or list of courses with credit hours, major, and grade-point average or class ranking. Application materials will not be returned.


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Administrative Support Assistant (Oa)

Expired Job

Department Of The Interior