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Administrative Support Assistant - Information Services

Expired Job

Utmb Webster , MA 01570

Posted 4 months ago

Min Qualifications
High school or equivalent; 1 year related experience, 85% spelling accuracy, type 20 words per minute. JOB DESCRIPTION: To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.
Salary Range

From $23,840.00 To $24,485.00 Annually

Specific Job Related Duties

(Software related tasks)

  • Responsible for data entry in a variety of systems including the creation, retrieval, and/or update of electronic files checking and verifying the correctness and completeness of data entered.

  • Types standard office forms, correspondence, reports, and other routine documents utilizing typewriter, word processor, or computer software package.

  • Prepares simple spreadsheets.

  • Utilizes spreadsheets and databases in maintaining and organizing process and/or area records.

  • Proofreads all completed assignments.

(Clerical tasks filing, scheduling, reporting, etc.)

  • Performs a variety of routine miscellaneous clerical tasks, as defined by area/process, such as making copies, filing, faxing information, and maintaining area bulletin boards.

  • Picks up and delivers correspondence, automated reports, etc.

  • Sorts, stamps, and distributes incoming mail and prepares outgoing mail.

  • Maintains calendars and schedules meetings as needed.

  • Assists in compiling data for reports.

  • Pages staff via computer.

(Customer Service)

  • Serves as receptionist, routing visitors and callers or taking and delivering messages to appropriate individual.

  • Answers telephone, screens and routes calls, and responds to a variety of general customer requests.

(Miscellaneous)

  • Assists with special projects.

  • Produces accurate work.

  • Prioritizes daily work assignments.

  • Contributes ideas and suggestions for improvements to the process.

  • Supports and assists in the cross training of team members.

Work Schedule
5 days per week (CLC Main location but will work at HR buildings when needed)

Location: Clear Lake Center

  • Webster / Administration Bldg.

  • Galveston

Preferred Education

High school diploma or equivalent

Preferred Skill/Competency

Ability to type 20 wpm and pass the spelling test with 85% accuracy

Preferred Work Experience
1 year of office related experience

Closing Statement

#it

Equal Employment Opportunity
UTMB Health strives to provide equal opportunity employment without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or veteran status. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

  • Full/Part Time:* Full-Time

  • Job Type:* Regular

  • Job Title:* Administrative Support Assistant

  • Information Services
  • Job ID:* 61795

  • Location:* Webster

  • Business Unit:* CIOIS

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Administrative Support Assistant - Information Services

Expired Job

Utmb