Administrative Support Assistant II
This position provides support to the Chair, Director, and Administrative Services Specialist II for the Department of Emergency Medicine. This person must be professional and work well independently.
Aid the Chair with daily and long-term organizational demands by assisting with their schedules, phone calls, meetings, travel, etc. Must be able to trouble shoot and make adjustments rapidly.
Prepare minutes for the department faculty meeting. Provide set up of technology as needed such as zoom, laptops, projectors, etc. Order food for monthly Faculty meeting for in person meetings from provided budget; must decide/choose food and stay within budget.
Human Resources processing
Ordering of scrubs, lab coats, fobs, Gator 1 badge and overlays, signage requests, business cards, Outlook email accounts, etc., as well as other HR processing needs.
Serve as the department back up security administrator and back up custodian for the electronic shared server.
Assist the Payroll processor - by making time/leave adjustments in time and labor for employees, confirm employees have entered time and leave correctly for the payroll approver to review and approve.
Responsible for compilation of the ATLS accreditation manual including, DEA certificates, ATLS certifications, Board certificates and Trauma CME's for all physicians working in the Trauma center.
Responsible for compilation and maintenance of all required faculty CME's or related certifications such as ACLS, PALS, etc. and expiration dates.
Assists the Administrative Specialist, II with compilation and maintenance of all required Faculty license reports, DEA and ad-hoc reports or duties as needed.
Serve as the liaison between the department and IT department. Assists with IT requests for special requests, work orders, project requests, access management, etc.
Other duties, as needed to fulfill the mission and to abide by the values of the College of Medicine.
$33,800 - $38,850; Commensurate with experience
High school diploma or equivalent and four years of relevant experience.
Excellent verbal and written communication skills
Excellent organizational skills
Excellent computer skills and attention to detail
Microsoft Word, Excel, Outlook and PowerPoint skills
Ability to plan, organize and prioritize work-load to ensure deadlines are met
Working knowledge of PeopleSoft
Ability to develop and maintain records, files, and other materials
Ability to maintain effective working relationships with others
Should be comfortable with fast paced work environment, capable of managing several assignments simultaneously and taking direction from multiple individuals
Must be able to work independently and collaboratively as appropriate per specific assignments
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
This is a time limited position.
This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No
University Of Florida