Administrative Support Assistant I

Serving as front office staff for Arizona International, this includes:

• Greeting, welcoming and directing visitors.

• Answering main phone line for Arizona International, and taking messages, screening or forwarding phone calls.

• Sorting and distributing mail and deliveries.

• Ordering and maintaining office supplies.

• Serving as the designated person to report issues to Facilities Management for the office.

• Helping with events as needed.

• Transporting people in the departmental golf cart.

• Coordinating golf cart scheduling and maintenance.

Assisting with or handling various tasks for Vice President for Arizona International and Dean of International Education and administrative team, this includes:

• Scheduling meetings and preparing background information or meeting materials.

• Keeping the VP and Dean on schedule on a daily basis.

• Assisting with domestic and international travel including identifying flights or hotels and booking.

• Preparing p-card forms, travel reimbursements and other financial documents.

• Serving as back-up for other administrative team members.

Supervising Student workers, this includes:

• Hiring student workers.

• Training and evaluating student workers.

• Creating schedules for student workers.

• Assigning tasks or projects to students and tracking progress.

• Approving timesheets.

Providing support to Associate Vice President, Finance and International Operations, this includes:

• Scheduling meetings.

• Data entry.

Knowledge, Skills, and Abilities:

• Knowledge of common office procedures.

• Ability to accurately create and maintain documents.

• Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and taking accurate notes.

• Ability to communicate effectively in both oral and written form.

• Ability to handle difficult and stressful situations with professional composure.

• Skill in managing one's own time and the time of others.