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Administrative Support Assistant

Expired Job

Department Of Agriculture Roseburg , OR 97470

Posted 2 months ago

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  • Duties

HelpDuties Summary

This position is located within a National Forest. The primary duties include purchasing and procurement transactions, office machine operations, word processing, and special project assignments. The incumbent works closely with Forest Service employees as well as the public.

Learn more about this agency

Responsibilities

Supports and assists with a full range of purchasing and procurement needs of the unit. Requisitions office supplies, equipment, forms, printing services, maintenance services, etc. as required. Resolves non-recurring problems.

Receives and distributes supplies and special order items, reconciles purchases within the appropriate database in a timely manner.

Maintains procurement/purchasing files in accordance with Federal regulations and agency directives and ensures procurement documentation is signed and attached.

May use database or spreadsheet software to enter, revise, sort, calculate, and retrieve data for reports.

Receives visitors and handles calls of a routine nature, such as locations of key personnel and recreation opportunities. Has extensive knowledge of all other District activities and can answer inquiries regarding these. Responds to non-technical requests for information regarding office functions, status of reports, and other information as needed. Difficult, technical, or special questions are referred to the appropriate District Staff.

Receives data from multiple sources in multiple forms, reviews the data, and processes it to meet a variety of administrative needs. Examines documents and data for completeness, discrepancies, and other special requirements. Enters it into existing or newly developed databases using the appropriate software systems.

Reviews outgoing correspondence prepared in the official Correspondence Database submitted for supervisor's signature for grammatical accuracy and conformance with policy, and discusses deviations or discrepancies with the author. Establishes and maintains the unit's files in hardcopy and/or electronic format as required.

Prepares, audits, and transmits time and attendance reports for employees on the District.

Keeps all District employees informed of personnel policies and regulations, such as leave, compensation for injury, retirement, promotion, etc.

Travel Required

Occasional travel

  • Position(s) may involve work away the official duty location to remote worksites within commuting distance (49 miles) and may also require overnight travel and/or camping per work assignment.

Supervisory status

No

Promotion Potential
05

  • Job family (Series)
    0303 Miscellaneous Clerk And Assistant

  • Requirements

HelpRequirements Conditions of Employment

  • You must be a U.S. Citizen or U.S. National

  • Males born after 12/31/59 must be Selective Service registered or exempt

  • Satisfactory background investigation and/or fingerprint check

REQUIREMENTS

BACKGROUND INVESTIGATION AND FINGERPRINT CHECK: Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.

Direct Deposit

  • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.

E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires. If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS E-VERIFY' system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.

ADDITIONAL REQUIREMENTS:

No additional requirements.

Qualifications

You must possess the Basic Requirements identified below to be considered eligible for this position. Transcripts must be provided for qualifications based on education. Your application or resume must clearly show that you possess the appropriate experience requirements.

GS-05: (1) One year of specialized experience equivalent to the GS-4 level.

Specialized experience is defined as: Performing general clerical support such as greeting visitors, maintaining files, and typing letters; assisting in the analysis of incoming routine and controlled correspondence, including mail, cables, faxes, and documents; reviewing sections of agency or organizational directives and procedures to perform routine tasks such as correspondence work, filing and processing mail

  • OR

Successful completion of 4 years above high school.

  • OR

A combination of education and experience listed above.

To receive consideration for this position, you must meet all qualification requirements on the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education


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Administrative Support Assistant

Expired Job

Department Of Agriculture