Administrative Support Assistant

Description

Under general supervision, the Administrative Support Assistant performs department specific and general administrative support tasks that assist the department in achieving operational goals and objectives.

Posted pay range is the starting salary. Pay rate offered is based on experience.

Examples of Duties

• Greets internal and external visitors, answers phones/email/web-based inquiries and responds or directs inquiries as appropriate; collects, distributes, and sends mail.

• Scans and files documents; maintains documents and files.

• Data entry, track, review, reconcile and verify accuracy and completeness of data; maintains data; facilitates the processing of documents for approval and/or submission of documents through the appropriate workflow.

• Maintains, orders, and organizes supplies and materials.

• Schedules and provides support for meetings, trainings, and events; maintains appropriate calendars; coordinates travel for department and/or division.

• Provides basic technical support; submits Information Technology and Facility work tickets for assigned area.

• Drafts letters, memos, forms, general correspondence, and presentations using appropriate software.

• Researches, compiles, analyzes, and prepares a variety of reports.

• Prepares documents for City Manager and/or Council review and approval; enters and retrieves data from Legistrar.

• Functions as a liaison between city departments.

• May maintain content and update webpages for assigned area; maintains data in online databases.

Experience and Training

• High School diploma or equivalent

• Three (3) years of clerical or administrative support experience in a professional environment. College credit may be substituted for experience on a year per year basis.

Certificates and Licenses Required

• Demonstrated knowledge of modern office software (i.e., Microsoft SharePoint, Teams, Word, Excel, Outlook)