City Of Baytown, TX Baytown , TX 77521
Posted 1 week ago
Job Summary
The Public Works and Engineering Department is seeking a dedicated and detail-oriented Administrative Supervisor to join our dynamic team. The successful candidate will oversee administrative functions, ensure efficient operations, and support project management activities. Ideal applicants will have strong organizational skills, excellent communication abilities, and a proven track record in administrative supervision. If you are passionate about contributing to community infrastructure and thrive in a collaborative environment, we encourage you to apply.
Performs administrative duties to support the department's overall mission and works directly with the Public Works Assistant Director. Key responsibilities include customer service, file organization and management, data entry, word processing, planning and organizing, answering the phones, responding to customer concerns, handling the day-to-day affairs of the office and assisting the front office as needed. This position also serves as the Office Coordinator, maintains office inventory, prepares travel/education requests, payroll, and prepares letters and monthly statistical reports. Decision making within the scope of responsibility is a critical function of this position.
Duties
Supervises the Municipal Service Center office, ensuring that customer service needs are met; responds to requests from residents and Public Works/Utilities supervisors and employees for information and administrative assistance.
Provides administrative guidance to supervisors regarding personnel matters, including documentation of status changes and disciplinary actions. Acts as timekeeper by calculating and recording time for Public Works employees.
Responsible for day-to-day administrative support to Public Works, Assistant Directors, and supervisors, including screening calls and visitors, maintaining calendars, scheduling meetings, filing, handling confidential information, document retention and preparing correspondence.
Receives all purchase orders for Public Works. Ensures that purchases are in compliance with the budget and are charged to the appropriate accounts.
Responsible for reviewing individual cardholder transactions and the appropriation of departmental funds. Generates monthly reports of department funds. Generates reports each month showing the department's monthly activity. Develops and monitors division budget. Monitors all divisional budgets.
Supervises facility maintenance for the Municipal Service Center and works with contractors to ensure work is complete.
Performs personnel activities including hiring, training, coaching, performance appraisals, and discipline.
Performs all other related duties as assigned.
Minimum Qualifications
Required:
High School Diploma or equivalent (GED).
Valid driver's license with an acceptable driving record (must obtain TX driver's license within 90 days).
Three years of experience in a paraprofessional customer service or general office role.
Preferred:
Knowledge, Skills and Abilities
Ability to multitask, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, personal computers and related software, and accounting/billing processes. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.
Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.
Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
Overall Position Strength Demands
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well
Medical
United Healthcare
Effective the first day of the month following 30 days of employment
Annual Deductible (Network) $750 Indiv/$2,250 Family
In-Network Benefit 80%/20% after plan deductible
$50 co-pay (general visit)
RX - $10 Generic/$40 Formulary/$75 Non-Formulary
Flexible Spending Accounts: Healthcare and Dependent Care expenses
FREE virtual visits
Dental
Cigna Dental PPO & DHMO
Effective the first day of the month following 30 days of employment
Preventative & diagnostic covered at 100%
Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO
Vision
Superior Vision
Effective the first day of the month following 30 days of employment
In-Network exam co-pay $10 & $25 materials co-pay
Frames: $140 Allowance
Holistic Health & Wellness
Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan
FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance
Gym partnership with Lee College Wellness Center & swimming pool for $58/year
Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!
Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.
SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices
Retirement
Texas Municipal Retirement System:
7% employee contribution with a 14% employer match
5 year vesting
Retirement Eligibility: 20 years of service/any age - or
MissionSquare and Roth IRA plans: additional voluntary employee participation
Disability Insurance
Lincoln Financial Group:
Long-term Disability: paid for by the City. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability
Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability
Training and Tuition Assistance
The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values
Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance
Generous Paid Sick, Vacation, & Holiday Leave
10 holidays per year and one personal employee day per year
15 days sick leave per year
Starting at 10 days of vacation per year; up to 25 days per year
Sick and Vacation hours roll over annually up to the maximum limit
15 days Paid Parental Leave
To explore all of the benefits we offer, please visit: https://baytownbenefits.com/
01
Do you possess a High School Diploma or equivalent (GED)?
Yes
No
02
Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days)
Yes
No
03
How many years of customer service or general office experience do you possess?
Less than 3 years of experience
3-5 years of experience
More than 5 years of experience
I do not have any experience
04
If you are bilingual in which language are you most proficient?
I am not bilingual
Spanish
Vietnamese
Chinese
French
Urdu
Other
American Sign Language
05
How many years of supervisory experience do you possess?
Less than 2 years of experience
2-4 years of experience
More than 4 years of experience
I do not have any supervisory experience
Required Question
Agency City of Baytown
Address 2401 Market Street
Baytown, Texas, 77520
Phone 281-422-8281
Website http://www.baytown.org
City Of Baytown, TX