Job Description: Overview
We are currently seeking a full-time Office Manager/Program Specialist for our Willamette Valley Comprehensive Treatment Center. Hours are 6:00 am-2:30 pm.
Willamette Valley Treatment Center, a member of Acadia Healthcare's Comprehensive Treatment Centers, is a part of the leader in medication assisted treatment for individuals struggling with an opioid addiction. With full-circle care that includes a blend of therapies and the use of safe and effective medications, we are prepared to treat the entire problem, not just a piece of it.
The Office Manager/Program Specialist will directly supervise and coordinate the activities of office and/or administrative support workers. Manage and coordinate administrative programs and office activities under the direction of the Clinic Director.
Administrative supervision, leadership, guidance, and feedback to administrative staff in order to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling and training;
Establishes, maintains, and retrieves general files for clinic leadership;
Manages and coordinates administrative programs and office activities;
Develops procedures and policies for office activities and training;
May work with Clinic Director to plan community outreach events;
May attend staff meeting, take notes and prepare minutes, as required by clinic leadership;
Prepares and distributes correspondence, interoffice memorandums, contracts, forms, and reports;
May submit purchase orders as required;
May assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed;
May share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients; and,
Perform other duties as assigned.
High school diploma or equivalent; prefer Bachelor's degree
2+ years secretarial or administrative experience
Knowledge of administrative processes and systems such as word processing and spreadsheet software, file maintenance and patient records
Able to communicate effectively, both verbally and in writing
Healthcare experience preferred
Detail oriented, excellent organizational skills, and discretion with confidential information
One year of supervisory experience
We offer a competitive benefits package to all full-time employees including Medical, Dental, Vision, 401k, Company paid group term life insurance.
Connect With Our Recruitment Team!
Sarah McCloud: New England and East Region
Justin McComber: Central Region
Madeline Morris: West Coast and Discovery House