Administrative Staff I

Terracon Pittsburgh , PA 15201

Posted 2 months ago

Job Description:

General Responsibilities:

Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies, mail, and deliveries. Prepares special reports. Gathers and summarizes data. This position is also responsible for managing company fleet vehicles. May serve as a liaison between office and corporate functions. May be assigned to various functional areas of the company.

Essential Roles and Responsibilities:

  • Under direct supervision, provides general administrative support to a department and/or group of professionals of a basic and routine nature.

  • Screens calls and forwards messages. Greets visitors and informs office staff of arrival.

  • Review and format correspondence, documents and spreadsheets. May input data into databases.

  • Composes, prepares, edits and proofreads letters, reports and other correspondence.

  • Compiles and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs or tables as necessary.

  • Receives and responds to routine correspondence following established procedures.

  • Maintains files of correspondence, reports, records and contracts.

  • Opens, sorts and routes mail to the appropriate persons on a daily basis.

  • Receives and Sends FedEx, UPS, and other deliveries or shipments.

  • Makes copies and files various documents.

  • Schedules company fleet maintenance and monitors fleet usage, which requires driving company vehicles.

  • May handle calendaring, travel arrangements, process expenses/invoices, and coordination of day-to-day activities.

  • Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.

  • Be responsible for maintaining quality standards on all projects.

  • Remain cognizant of office tidiness and bringing any office safety issues to the attention of their supervisor.

  • In an Office location, assist and provide support to the Administrative Manager or designated CSR with one or more of the following activities supporting the corporate office including:

  • Human Resources, Accounting or Health/Safety

  • IT and computer related issues

  • Collections and billing

  • Motor vehicle and fleet

Requirements:

  • High school diploma or equivalent.

  • Full understanding of the Microsoft Office 365 Suite, particularly Word and Excel.

  • Valid driver's license with acceptable violation history.

About Terracon

Terracon is a 100 percent employee-owned consulting engineering firm providing quality services to clients. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon currently has more than 5,000 employees in more than 150 offices with services available in all 50 states. Terracon's growth is due to valued employees exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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Administrative Staff I

Terracon