Administrative Specialist/Ybor Youth Clinic

Dept Number/Name: 0-6119-000 / Dept of Pediatrics

College Division: USF Health- Morsani College of Medicine

Salary Plan: Staff- Grant Funded (Time-limited)

Job Code/Title: 2204 / Administrative Specialist

Hiring Salary/Salary Range: $35,000 - $42.000 annually

Position Number: 00023081

ORGANIZATIONAL SUMMARY:

The Department of Pediatrics at USF HEALTH. Our department has over 500 faculty, staff, and residents dedicated to caring for and improving the health of children. Our mission is to be stewards of our community's most vulnerable and important resource - our children.

POSITION SUMMARY:

The YYC Administrative Specialist position is responsible for performing the diverse administrative tasks that support YYC clinical services, grant and contract requirements, and daily operational tasks. As an off-site clinic with multiple functions and funding sources, a dedicated Administrative Specialist is necessary to ensure smooth clinic operations.

RESPONSIBILITIES:

Front Desk Responsibilities:

Answer phone calls and contacts patients prior to appointments for insurance issues and updates

Schedule clinic appointments and check in all patients

Verify that information in completed patient paperwork matches that listed in EPIC

Assemble required patient intake packets for day and maintain adequate copies of front desk paperwork

Scan required paperwork into patient charts in EPIC and handle other patient paperwork as needed

Work with Executive Director to keep online budget files updated

Collect/organize documents (bills, receipts, etc.) and store appropriately

Enter data into YYC Master Database

Track and reconcile P card Expenses

Assist with tracking, reconciliation of expenses for grants centered at YYC.

Help with verification of eligibility for services, and request authorization for referrals as required

Collect cash payments for patient appointments and maintain log of payments

Process non-cash payments

Coordinate with RCO at other USF sites to ensure payment processes followed.

Open and close clinic and ensure neatness and cleanliness of reception desk, main waiting room and central corridor

Interact with rental agency, cleaning crew, USFPG facilities

Identify facility issues and capital equipment needs

Maintain list of staff using arranged clinic parking.

Serve as resource for patients regarding ongoing clinic risk reduction initiatives and research studies

Work with Clinic Tester, Nurse Manager, Adolescent Health Resource Coordinator to identify additional clinic services/referrals appropriate for individual patients

Work with Executive Director and staff to coordinate youth-focused educational opportunities in clinic spaces.

POSITION REQUIREMENTS:

MINIMUM:

This position requires a high school diploma or equivalent with at least four years of work experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

PREFERRED:

Experience working with budgeting to include expenditure transfers and reconciliation. Experience maintaining accurate internal accounting records.

Experience working with research contracts. Purchasing experience. Experience coordinating travel.

USF Health

Information for Applicants

This position is subject to a Level 2 criminal background check.

Job Opening Number: 37346

Posting Date: 07/01/2024

Posting End Date: 07/08/2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Work Location

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF

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