Administrative Specialist

Position Title Administrative Specialist Position Number 994106 Position Status Full-Time Regular Work Hours

M-F, 6 hours a day between 8 AM and 5 PM.

Location Wichita, KS - WSU Main Campus

Description

University Overview

Wichita State University has a long tradition of innovation and entrepreneurship that spurs the economy and serves the needs of the local community. This is the place where anything is possible. Where collaboration and innovative ideas shape the future, and entrepreneurship is in our bones. If you have the creativity, passion and insight to help us build a brighter future for our city, state and world-this is the place where you belong.

Position Specific Responsibilities

The Department of Anthropology at Wichita State is home to a diverse and dynamic student and faculty body. In this role, you will work closely to support the Department and its students as an administrative liaison to the various processes of the University, including connecting students with appropriate resources, serving as first-contact for the Anthropology Department email and phone line, coordination for ordering materials and supplies for the Department and faculty grants, processing employment requests, tracking and processing external funding awards, and attending Departmental meetings and events. This position is well-suited for someone who is excited to help students, feels confident in supporting a diverse Department body, enjoys variety in work tasks, and is detail-oriented. The position will work closely with the Department Chair and has some flexibility in scheduling during regular business hours.

Summary of Responsibilities

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

• Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.

• May coordinate, attend, prepare materials for and/or take minutes at meetings and special events.

• May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.

• May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff.

• May order and maintain sufficient inventory of office supplies and equipment.

• May be assigned to lead, assist, coordinate or support special projects as needed.

Commitment

Wichita State University is committed to inclusive excellence. WSU is the only urban-serving public university in Kansas and has the most diverse student body of all the Kansas state universities. Wichita State University recruits, employs, trains, compensates, and promotes regardless of age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, national origin, parental status, political affiliation, pregnancy, race, religion, sex, sexual orientation, or status as a veteran. Wichita State University has a clear goal in this regard: to be the place where our talented faculty and staff reflect and promote the evolving diversity of our society. We pride ourselves on being the most innovative university in Kansas, delivering the best educational experience to our students with the distinction for opening pathways to real-life learning, applied research and career opportunities that make people want to stay in Kansas. Our campus provides an experience that promotes all forms of diversity, equity and inclusion, a place to learn, work, live and play.

Requirements

Minimum Education

High school diploma or equivalent by hire date

Preferred Education Minimum Experience

Two (2) years of experience in general office, clerical, administrative support or related field

Preferred Experience Knowledge, Skills and Abilities

• High level of service orientation, with outstanding customer service skills and attitude

• Ability to to interact with students, faculty, office co-workers, and the public in a friendly and professional manner

• Ability to successfully work with diverse populations

• Ability to provide consistent level of service during periods of high volume

• Proficiency in Microsoft Office products (Word, Excel, Outlook)

Licenses, Certificates and Registrations

None

Sponsorship No, due to budget constraints, the University will not sponsor applicants for employment authorization for this position. User Export Compliance No export control requirement. Additional Information Special Instructions

Department Information

Department 102070-Anthropology

Salary Information

Pay Information Salary range starts at $16.50 hourly and is commensurate with experience Overtime Eligibility Yes Eligible for Shift Differential? No Benefits Eligible? Yes Benefit Information

Wichita State University and the State of Kansas offer a variety of benefit programs which are designed to enhance employment. Many of these benefits are available immediately and some with a wait period.

• Comprehensive health, dental, vision and supplemental coverage offerings

• Retirement plan with generous employer contributions

• Basic employer-paid life insurance and optional life insurance

• Employee and Dependent Tuition Assistance Program

• Generous time off accruals

• Full time 12-month employees typically accrue 22 vacation days and 12 days of sick leave per year in addition to 9 annual paid holidays designated by the State of Kansas.

• Additional holidays and/or a discretionary day can be granted by the governor each year.

• Part-time employee accruals are on a pro-rated basis.

• Paid Parental Leave

• State Shared Leave Program

• Employee Assistance Program

• Discounts on campus and throughout Wichita through ShockerStart

You can find more information on benefits in the New/Prospective Employee Benefits Guide.

Requisition Details

Requisition Details

Posting Date 07/03/2024 Closing Date Proposed Start Date 08/04/2024

Physical Demands

Physical Requirements

Physical Requirements

Ability to remain in a stationary position.

• Frequent 60-90%

Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators.

• Frequent 60-90%

Ability to communicate with others and accurately exchange information.

• Frequent 60-90%

Physical Weight Category Sedentary: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves remaining stationary most of the time.

Additional Physical Demands

Physical Demands Atypical Physical Job Requirements