Administrative Specialist

Administrative Specialist

Position Is Open Until Filled

Code: 20925 Posted: 06/03/2024

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an educational value to our students that's unparalleled.

An affordable, high-quality education is an investment in one's future, and we believe the cost of an education should not prevent any student from achieving his or her educational and professional goals. The university is the proud recipient of the 2022 AASCU Excellence & Innovation Award for Student Success and College Completion from The American Association of State Colleges and Universities (AASCU), a testament to years of strategic efforts.

UW-Parkside is a great place to start or enhance your career. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI.

At Parkside we offer competitive pay and benefits, as well as an engaging and supportive work environment. Parkside is a community that's easy to call home. Find out why.

Position Title: Administrative Specialist

Employment Type: Full Time

Reports To: Associate Vice Chancellor and Vice Chancellor HR and Finance

Full Time Pay Range: $50,000.00-55,000.00/annually

Job Summary: Provides administrative support for a department, group of professionals, or to the manager(s) of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision.

Essential Job Functions

Essential Job Functions

Key Job Responsibilities:

• Provide direct administrative support to the Vice Chancellors of Human Resources and Finance.

• Executes functions as they affect the programs of numerous and complex organizational segments for the evaluation and improvement of such programs.

• Plans, organizes, supervises and checks the work of employees engaged in performing administrative functions.

• Supervises and recommends policy regarding research studies to be initiated in connection with compiling complex interpretive reports and summaries of statistical information.

• Recommends policy and determinations on fiscal, personnel and budgetary matters.

• Maintain and secure confidential files; establish and maintain both electronic and hard copy filing systems.

• Act as point of contact between the Universities of Wisconsin human resources, finance, compliance, and legal offices

• Manage preparations for meetings, conferences, and other project related events and functions.

• Schedules logistics for travel and hotel accommodations in support of the department and unit.

Job Description: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/standard-job-description-library/?jobID=29671

Qualifications

Qualifications

Required Qualifications:

• A Bachelor's degree in Business Administration or related field

• At least three years of experience in an administrative support role

or

• Five years of related work experience in business administration or higher education

Salary and Benefits

Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.

Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/

Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/

Application Process

Application Process

HOW TO APPLY:

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

• Cover Letter

• Resume

Review of Applications

Applications received by 6/17/2024 are ensured full consideration. Position open until filled.

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Legal Notices and Important Information

Legal Notices and Important Information

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a "disparate impact" and is not "job-related and consistent with business necessity" in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Transcripts will be required upon hire.

Contact

Amber Marzette

262-595-2042