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Administrative Specialist - Unemployment Insurance Clinic

Expired Job

University Of Michigan Ann Arbor , MI 48103

Posted 3 months ago

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A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Support the University of Michigan Law School's Unemployment Insurance Clinic (UIC). This is a fast-paced position with regular interaction with law students, faculty and the general public.

The Michigan Unemployment Insurance system provides 20 weeks of cash benefits for unemployed workers and their families who become involuntarily unemployed. Each year, the Unemployment Insurance Agency denies benefits to tens-of-thousands of workers. The UIC provides free legal representation to these unemployed families helping them secure the income-stabilizing benefits they need in order to get back on their feet and back to work. UIC student teams represent unemployed workers in administrative hearings and appellate cases involving issues affecting the unemployment insurance system.

Our students don't just learn about law, they learn to be lawyers. Students work in partnerships and take the lead on their cases under the supervision of clinical law faculty who are specialists in litigation and unemployment insurance law. Students complete all the steps required to take a case to court and make the decisions about their cases, just as they will when they begin practicing after law school. Some law students are drawn to the clinic because of their interest in administrative law or public interest lawyering. Others are particularly attracted to an intense litigation experience that involves frequent trial-like hearings.

With such responsibility, students are thoroughly prepared for each aspect of representing their clients, for their hearings and court experiences, and for working in the field of administrative law. Clinic programs include a series of classes to prepare students for what will happen in court. Class sessions cover unemployment insurance law and procedure; preliminary hearing simulations; client interviewing; dealing with evidence; and case and trial preparation, including direct and cross-examination. Students also address the complex legal, social, ethical, and public policy questions surrounding our public benefits system.

The position in the Unemployment Insurance Clinic is conditioned upon the availability of outside funding and is currently supported by a grant with funding estimated to be sufficient to support the UIC until approximately June 30, 2020. It is also contingent upon satisfactory levels of performance and conduct. If additional funding becomes available, the position may be eligible to be extended.

Responsibilities*

Your role will be to support faculty members and students in both clinics to help ensure that students have a great educational experience and clients receive the best representation possible. Specific responsibilities are listed below.

NEW CLIENT INTAKE
1.Screen new clients over the phone
2.Facilitate new case acceptance decisions with clinic faculty
3.Communicate case acceptance decisions to prospective clients
4.Coordinate new client intake with student intake specialists as needed

OFFICE MANAGEMENT
1.Serve as liaison between attorneys, students, clients, courts, agencies and general public by accurately responding to general inquiries, delivering telephone messages, email messages and other correspondence. Responsible for creating and maintaining a process for professional completion of legal documents such as briefs, motions, pleadings, exhibits, court forms and other related legal documents. Develop checklists for review of final documents in conjunction with the clinic attorneys. Institute deadlines for submission of documents for timely review. Review all documents before final submission and transfer the documents.
2.Manage office workflow. Create a deadline reminder system (tickler system) in conjunction with the clinic attorneys. Manage the reminder system by adding new deadlines as submitted by the attorneys and students and by reminding supervising attorneys of the deadlines. Conduct conflict checks for potential clients. Open new matters in the case management system. Monitor case assignments so that clients and others can be referred to the students or attorney assigned to the specific matter.
3.Provide administrative support to clinic attorneys and work with the Director to plan and manage day-to-day and long-range administrative operations. Coordinate activities and represent the clinic to other departments within the Law School and the University.
4.Maintain storage of clinic documents and client database.
5.Train and oversee incoming students on office procedures, case management, use of equipment, resource materials, etc.
6.Update clinic website.
7.Support the recruitment and hiring processes for all positions within the clinic which includes temporary staff, summer clerks/students and research assistants. Oversee the work of temporary staff and work study students.
8.Provide back-up administrative services as requested by the Lead Business Administrator for Experiential Education.

FINANCIAL SUPPORT
1.Coordinate with Law School Finance Office on financial matters, i.e. budgetary accounting and reporting, grant management, account reconciliation, purchase orders and other reconciliation and procurement needs.

TEACHING SUPPORT
1.Provide assistance in preparation and distribution of class materials, including maintenance of course sites. Obtain copyright permission as requested by attorneys.
2.Set up and coordinate meetings and events as requested.
3.Assist attorneys in recruitment, selection and correspondence with students as requested.

Required Qualifications*

This is a fast-paced position with regular interaction with law students, faculty and the general public. Prior paralegal-type administrative support experience in a litigation-oriented law office preferred. The UIC is looking for a Clinic Administrator who possesses the following traits:

  • Strong proficiency in Word, Excel, Powerpoint, Box

  • Previous experience working in a legal office

  • Bachelor's degree or equivalent combination of education and experience

  • Ability to work in a flexible dynamic work environment

  • Confidence to make basic decisions without detailed instructions

  • Initiative to solve problems

  • Commitment to assist students

  • Commitment to assist unemployed workers and their families

  • Ability to collaborate and cooperate with other administrative staff

  • Aptitude and competency to efficiently complete tasks on time in a busy mid-sized law office handling a caseload of 300 cases per year with 3 faculty and 150 students

  • Keen attention to detail and a sense of good judgement

  • Ability to work from 8am to 5pm

Desired Qualifications*

  • Previous experience with grants and financial reconciliation (preferred but not required)

Additional Information

Founded in 1859, Michigan Law School is one of the world's leading institutions of legal education and enjoys a reputation for academic excellence characterized by a powerful commitment to diversity, equity, and inclusion. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its intellectual rigor, stunning physical surroundings, preeminent faculty scholarship, and a community noted for collegiality and warmth. Michigan Law has an exceptional and cooperative community of talented and interesting students, with 1000 in the JD and 40 in the LLM program. Our commitments to collegiality, to constructive and challenging debate, and to enabling our students to pursue a wide range of options explain why the Law School has long been committed to diversity along many dimensions. Our graduates serve with distinction in the private, public, non-profit, and academic sectors, in large numbers in every major market in the nation, as well as internationally.

Additional Information

At the University of Michigan, our dedication to academic excellence for the public good is inseparable from our commitment to diversity, equity, and inclusion. U-M is committed to recruiting, selecting, and retaining a diverse and highly engaged staff community.

Additional Information

This position is conditional upon available funding with an anticipated end date of June 30, 2020. It is also contingent upon satisfactory levels of performance and conduct.

Application Deadline

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

  • Job Opening ID 163529

  • Working Title Administrative Specialist - Unemployment Insurance Clinic

  • Job Title Administrative Specialist

  • Work Location Ann Arbor Campus

Ann Arbor, MI

  • Full/Part Time Full-Time

  • Regular/Temporary Regular

  • FLSA Status Exempt

  • Organizational Group Law School

  • Department Law School

  • Posting Begin/End Date 10/09/2018 10/23/2018

  • Career Interest Administration

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Administrative Specialist - Unemployment Insurance Clinic

Expired Job

University Of Michigan