Administrative Specialist

Position Information

Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelor's degree or experience in higher education with academic departments

Position Summary

This position handles day to day clerical operations of the department, including the scheduling of classes and classrooms; keeping records of undergraduate and graduate student data and departmental files, and providing support to the Department Head.

Knowledge, Skills, Abilities and/or Competencies

• Excellent communication skills

• Ability to interact with others in a professional, friendly, and courteous manner;

• Excellent organizational skills and attention to detail.

• Knowledge of Microsoft Office products, especially Word and Excel.

• Experience with foreign languages and cultures.

• Able to work independently, take initiative, and meet deadlines.

Physical Demands

Walk up and down stairs frequently, as our building has no elevator and the department is housed on 3 floors.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Greets and assists all visitors, faculty and students; answers calls and handles mail and deliveries; manages vendors and facility maintenance as needed.

• Maintains departmental equipment inventory and supplies; order supplies as needed; assist with scheduling departmental meetings, maintains departmental records, assists faculty, and graduate students with various administrative needs, including expense reimbursements.

Percentage of time 50 Duties/Responsibilities

• Schedules classes and classrooms for each semester through the Banner system and updates course information; processes prerequisite overrides; manages course evaluations.

Percentage of time 25 Duties/Responsibilities

• Supports Department Head with coordinating the administrative functions of the department.

Percentage of time 15 Duties/Responsibilities

• Assists with all aspects of planning and execution of departmental events.

• Assists visiting scholars and writers with travel arrangements and expense reimbursements.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Brigitte Rossbacher Recruitment Contact Email rossbach@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.