Administrative Specialist - Ts/Sci W/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:

Highly Compensated Administrative Services

Job Qualifications:

Skills:

Communication, Microsoft Office, Office Administration

Certifications:

Experience:

4 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• The Administrative Assistant (AA) Level IV will be part of the division's front office team comprised of 10 officers but will also support the entire division

• The Team is looking for an energetic, customer service, detail oriented individual to support the training center

• The AA will interact with all levels within the division to include some external customers including IC organizations and industry partuers

• The AA will be expected to work independently on tasks assigned by the principals

• This will include, but not limited to, email and calendar management, maintain and update records, check in/out process, track and manage all administrative needs of the office, T &A administrator, and act as the office manager

• The AA will be the conduit to support to ensure that all support needs are met (i.e. facility, logistical, and budgetary requirements) for the office

• Strong customer service and communication, both verbal and written, are required

• The AA should have intermediate to advanced knowledge with Microsoft Office suite), and Outlook Prior Government experience is highly desirable especially with Sponsor access and request systems

• A minimum of 12 months experience as an AA Level IV is preferred

• The office will provide training on unfamiliar Sponsor systems

• The AA Contractor is expected to be the point of contact for the office and relay any messages or disseminate any concerns throughout the office based on define priorities set by the executive officers

• Will maintain an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external Senior Executive interrelationships, styles, and methods of operation

• Greets visitors at all levels for three executive officers and escorts visitors as needed

• The AA Contractor will be responsible for passing clearances for occasional VIP visitors

• The AA Contractor shall be able to distill the purpose, importance, and audience and summarize for the Senior Executives' understanding all correspondence, e-mails, etc

• Able to glean any important nuances or sensitive topics and highlight them for Senior Executives' attention

• Also, follow-up with any actions to ensure they are completed within/by deadline

• The AA will be responsible for the collection of weekly highlights to provide to the Front Office to include collection of information from multiple divisions, compiling and formatting information, and submission to Front Office

• The AA Contractor will be responsible for three executive officer's schedules, which requires close coordination

• The AA Level IV will need to make critical, and at times, last minute changes to resolve schedule conflicts and ensure that all parties involved are updated

• Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions and resolve conflicts with discretion, forethought and tactfulness

• The AA Contractor will be responsible for answering the phone, handling any walk in traffic, and general queries by employees

• Will ensure all communications with principals and customers is in a professional manner and courteous

• The AA Contractor on a daily basis will intercept/redirect/review incoming e-mails, documents, and any other correspondence addressed to three Senior Executives for their action/attention

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph clearance

• HS Diploma and 7 years of relevant experience or equivalent combination of education and experience

• Core hours 9am-3pm

• Proficient Word, Excel, Outlook, PowerPoint

• Able to perform duties with minimal supervision and some team interaction

• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match

• Comprehensive health and wellness packages

• Internal mobility team dedicated to helping you own your career

• Professional growth opportunities including paid education and certifications

• Cutting-edge technology you can learn from

• Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#JET

#CJPost

#EAPolyReferrals2023

#AdminPoly2023

#IntelAdminJobs

Scheduled Weekly Hours:

40

Travel Required:

10-25%

Telecommuting Options:

Onsite

Work Location:

USA VA Chantilly

Additional Work Locations:

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.