Administrative Specialist To The Chief Medical Officer- Walter B. Jones Center

Walter B. Jones Center has an excellent opportunity for an Administrative Assistant to the Chief Medical Officer. Join our people-focused team while positively impacting our community. Walter B. Jones Center is located in the heart of Greenville, NC. Full of scenic beauty and diversity, Greenville is conveniently located inland off the North Carolina coast, only 85 miles east of Raleigh, and 87 miles west of the Atlantic Ocean.

The Administrative Specialist I to the Chief Medical Officer (CMO) position provides public relations by communicating with Physicians, Staff, and the Local Community.  This position works under the direction of the Chief Medical Officer.  Job responsibilities include the following:

• Prepares agendas and takes minutes for assigned committee meetings.

• Maintains daily calendar and on-call calendar for medical staff.

• Completing data entry for various audit processes and pulling reports.

• Maintains records, forms, and staff credentials for providers.

• Independently manages the operations of the office of the CMO, including the use of various computer and office equipment.

This position will be scheduled Monday

• Friday 8:00 am

• 4:30 pm.

About the Walter B. Jones Center:

The Walter B. Jones Center operates two adult inpatient treatment programs on site in Greenville, NC: (1) Woodside Treatment Center and (2) Lakeside Psychiatric Hospital.  The primary purpose and mission of the Walter B. Jones Center is "To provide inpatient treatment, psychiatric stabilization and medical detoxification for individuals with mental health, substance use and other co-occurring psychiatric diagnoses for ongoing community based treatment and recovery".  The Center is accredited by the Joint Commission and SAMHSA/CSAT.  Two specialty programs are offered to all 100 NC Counties: (1) Inpatient Opioid Treatment for adults and (2) Inpatient Perinatal Services for women in their 1st, 2nd, and 3rd trimesters with substance use disorders.   

To receive credit for all of your work history and credentials, you must list the information on the application form.  Any information listed under the text resume section or on an attachment will not be considered for qualifying credit.  Qualified candidates must document on the application that they possess all of the following:

• Demonstrated ability of taking initiative and exhibiting strong organizational skills and knowledge of medical office management procedures, methods and practices.

• Demonstrated ability to communicate effectively orally as well as in writing using correct grammar, vocabulary, spelling, proofreading and medical terminology to compose correspondence, reports and other materials.

• Demonstrated ability to compile, assimilate, and organize both printed and electronic information.

• Demonstrated ability to plan and coordinate a volume and variety of calendars, appointments, meetings and conferences.

• Demonstrated ability to utilize office equipment and relevant technology including Microsoft Office Suite: Word, Excel, Access, PowerPoint and Outlook.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Degrees must be from appropriately accredited colleges or universities.The North Carolina Department of Health and Human Services is an Equal Opportunity Employer.

Positions in the Division of State Operated Healthcare Facilities shall be subject to pre-employment drug testing and criminal records background checks.  Also, the use of tobacco products of any kind including vapor products are prohibited from our campuses.

All employees are required to adhere to the facility's Vaccination Policy.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone.  To check to status of your application, please log in to your account.  You will either receive a call to schedule an interview or an email notifying you when the job has been filled.

For technical issues with your application, please call the NeoGov Help Line at 855-524-5627. Applicants will be communicated with via email only for updates on the status of their application.  If there are any other questions about this posting other than your application status, please contact HR.