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Administrative Specialist

Expired Job

THE Aerospace Corporation Chantilly , VA 20151

Posted 2 months ago

Requisition ID: 43182
All Locations: Chantilly, VA (Virginia)
A trusted partner. A national resource. A leader in national security space. We are THE Aerospace Corporation. A team that takes pride in our readiness to solve some of the most complex technical challenges in existence. With challenges spanning government to commercial, youll have the unique opportunity to work on projects that are literally evolving our nation's space and launch capabilities. We all share a common passion and aspiration to serve a mission much bigger than ourselves. When you join our team, youll be part of a rare collection of thought leaders and game-changing innovators. Are you ready to launch your career?


Aerospace is seeking an Administrative Specialist to provide administrative support for the Associate Principal Director and Department Directors of the Software Engineering Subdivision (SES).

Performs office functions such as setting up and maintaining files
Interviewing callers and making proper referrals
Arranging meetings and conferences
receiving, referring, or answering mail
Reviews drafts and finished documents for appropriate grammatical usage
Answers questions relating to office operations and established policies and procedures
Gathers, compiles and reports on information relevant to supervisor's assignment
Demonstrates behavior that is consistent with the company's values of Dedication to Mission Success, Technical Excellence, Commitment to Our People, Integrity and Objectivity

Key Functions
Prepares and formats reports, memos, correspondence and forms
Assists employees with travel arrangements including transportation and hotel accommodations. Processes travel expense reports in a timely manner.
Prepares purchase requisitions following through approval process and delivery of material.
Schedules meetings and reserves conference rooms. Coordinates and supports certain meetings including obtaining clearances and badges for visitors. Sets up conference rooms and arranges necessary media.
Orders office supplies. Monitors printers and copiers for supplies and maintenance.
May organize, provide, and coordinate incoming and outcoming mail and shipments.
May provide back-up to higher level administrative support.


High School Diploma or equivalent
Experience in Microsoft Office applications including Word, PowerPoint, and Excel
Typing and proofreading skills
Customer service orientation
Must work well in a team environment
Must be detail oriented
Ability to prioritize tasks and projects
Must possess strong organizational skills
Ability to handle multiple priorities and projects at one time
Effective interpersonal skills to coordinate efforts and work with other internal and external organizations
Demonstrated flexibility and ability to adapt to changing organizational needs
Strong written and oral communication skills
Ability to represent the company favorably to customers and visitors
Ability to exercise sound judgment

6 or more years of relevant experience
Bachelor's Degree
Knowledge of corporate policies, practices, travel and procurement

Physical Requirements/Work Environment

Ability to sit or stand for extended periods of time.
Ability to use a computer to complete assignments.
Ability to communicate with individuals and groups in person, by phone and telepresence.
While performing the duties of this job, the employee will typically work in an office environment.
Some lifting required.

Transcript Requirement


Additional Requisition Details
Clearance Requirement: TS/SSBI
Access: SCI
Polygraph: Counter Intelligence Polygraph
Relocation Available: No
Employment Type: Regular
Work Schedule: Full Time

Company Statement
The Aerospace Corporation has provided independent technical and scientific research, development, and advisory services to national security space programs since 1960. We operate a federally funded research and development center (FFRDC) for the United States Air Force and the National Reconnaissance Office, and support all national security space programs. We also apply more than 50 years of experience with space systems to provide critical solutions to technologically complex systems in such areas as communications, shipping, law enforcement, and cyber, among others.
From our inception, our highly skilled technical staff has focused on ensuring the success of every mission and developing the most effective and economic space-related hardware and software in the world. Our greatest asset is the technical expertise of our people. Our state-of-the-art laboratory facilities are staffed by some of the leading scientists in the world.
All Aerospace employees working in organizations with technical responsibilities are required to apply for and maintain at least a Secret clearance. U.S. citizenship is required for those positions.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If youre an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at or by email at . You can also review The Equal Employment Opportunity is the Law poster and the supplement, as well as the Pay Transparency Policy Statement.

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Administrative Specialist

Expired Job

THE Aerospace Corporation