Administrative Specialist

JOB SUMMARY: Under the general supervision of the Director of Administrative Services and/or Office Manager, an Administrative Specialist is responsible for accurate and timely performance of clerical and administrative duties of moderate complexity requiring diversified clerical and phone skills; generates and maintains confidential files, reports and records; demonstrates proficient use of PC/client server/network and related software (purchased and proprietary) and various office machines in performance of duties; responds to telephone/fax inquiries of a routine nature; exhibits a working knowledge of agency policies, practices and procedures while relieving agency staff and other clerical personnel of administrative duties; written and verbal proficiency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• General clerical duties

• Agency Record/File Creation, Organizing, Maintaining, Archiving and Processing of Record Requests (FERPA/ HIPPA)

• Maintain contact and assist with scheduling (meetings, observations, etc.) with external and internal agencies/staff, organizations, and groups

• Provide receptionist duties for agency

• Processes information for individuals served

• Adheres to The Summit Center Core Agency Values of Adaptability, Accountability, Collaboration, Integrity, Optimism, and Respect

• Adheres to the Summit Center employment policies as outlined in the Employee Handbook including, but not limited to dress code, attendance and punctuality, and Paid Time Off

• Any other duties as requested by your supervisor

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of position skill and/or ability required.

• EDUCATION and/or EXPERIENCE - High School Diploma or General Equivalency Diploma (GED)
• CERTIFICATES, LICENSES, REGISTRATIONS Etc. - None
• COMMUNICATION SKILLS: Command of the English language exhibiting the ability to verbally communicate, read, write and comprehend routine instructions, short correspondence, reports etc. Ability to effectively present information in one-on-one and small group situations to parents, clients, and other employees of the organization etc. Designated positions may require the above stated (language skills) in a second language.

OTHER SKILLS & ABILITIES: Must be able to type, with minimal errors, accuracy imperative, some knowledge of business machines and general clerical activity desirable, familiarity with technical terminology related to education or the treatment of emotionally/physically challenged children. Must be familiar with Microsoft Word and Excel- Basic Applications.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.

• Sedentary work: ability to sit for long periods of time with occasional need to walk and/or stand

• Visual acuity: ability to perform activities such as viewing a computer screen, extensive reading, preparing and analyzing data and figures

• Hearing: ability to perceive the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make the discriminations in sound

• Talking: ability to express or exchange ideas by means of the spoken word

RATE: $18.50/hr.

WORK ENVIRONMENT: Due to the behavioral disorders of some of the children we serve, persons may be at risk of intentional or unintentional acts of aggression (e.g., hitting, kicking, and biting). The noise level in the work environment is usually moderate.