Administrative Specialist

This role of Branch Administrative Coordinator in the Forensic Tests for Alcohol Branch in North Carolina performs a variety of complex administrative tasks and is pivotal in providing comprehensive fiscal and human resources support to the Program Manager, Program Supervisors, and other branch staff. This role involves extensive interaction with staff, law enforcement, court personnel, and the public, requiring excellent communication skills, both written and oral. The primary responsibilities of this role include managing travel authorizations, coordinating events, facilitating training schedules, and preparing reports to ensure compliance with state and federal regulations.

Proficiency in operating office equipment, computer systems (including Microsoft Office Products) and experience in goal setting and achieving, organizing workflow, managing time effectively, and handling multiple projects simultaneously is essential. Additionally, the role requires the ability to work collaboratively as part of a team and contribute positively to the work environment.

The Branch Administrative Coordinator will report directly to the Branch Head and play a vital role in supporting the administrative functions of the Forensic Tests for Alcohol Branch, contributing significantly to its mission of reducing impaired driving incidents through efficient coordination, communication, and administrative support. This position description is broad, and the supervisor may delegate and assign other duties to position as needed.

This position currently qualifies for a hybrid telework option with routine office and remote workdays. The Division of Public Health trusts our employees to be self-motivated and successful in hybrid/remote roles. Telework options are subject to change at the discretion of management.

About the Division of Public Health and the Chronic Disease and Injury Branch:

The NC Division of Public Health (DPH) works to promote and contribute to the highest possible level of health for the people of North Carolina - Everywhere, Everyday, Everybody.

The N.C. Division of Public Health's Chronic Disease and Injury Section, along with local health departments and other community partners, works to reduce death and disabilities through education, policy change and various services. Our goal is to help all North Carolinians develop healthy and safe communities and health systems to prevent and control chronic diseases and to eliminate health inequities.To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:

• Experience with office equipment and Microsoft Office Products (Excel, PowerPoint, Word).

• Experience using Smartsheet, PeopleAdmin, and NEOGOV.

• Experience in proficient data handling and reporting.

• Experience in equipment tracking and inventory management.

• Demonstrates excellent written and oral communication skills, with a high level of proficiency in grammar, spelling, and punctuation.

• Experience successfully completed detailed tasks while using own judgement in determining direction.

Management Preferences:

• Demonstrated experience accepting and learning changing technology.

• Previous experience in personnel onboarding tasks and other related Human Resources administrative tasks within state government.

• Strong organizational skills for managing workflow, coordinating activities, and multitasking effectively.

Physical Requirements:

• Lift 25 pounds.

• Load and unload passenger vehicle or cargo van.

• Operate a computer keyboard.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience;

OR

equivalent combination of education and experience.

The Department of Health and Human Services (DHHS) selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence.  Pre-Employment criminal background checks are required for some positions.

Division of Public Health (DPH) main locations, including their grounds, are tobacco-free as outlined in the Tobacco-free Campus Policy. All tobacco products, including e-cigarettes, e-hookahs, "vape products" and all smokeless tobacco products, may not be used in the indicated areas. For more information, please see the policy and FAQ posted here:

 http://publichealth.nc.gov/employees/

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. You will either receive a call to schedule an interview or an email notifying you when the job has been filled.

For technical issues with your application, please call the NeoGov Help Line at 855-524-5627. Applicants will be communicated with via email only for updates on the status of their application. If there are any questions about this posting other than your application status, please contact HR, 919-707-5450.

Please refer to the link below for additional information:

 https://oshr.nc.gov/work-nc/how-do-i-get-job