Administrative Specialist Sr

Position:

Administrative Specialist Sr

Type:

Public

Location:

Suburban

Job ID:

122379

County:

East Maricopa

Posted:

April 05, 2024

Contact Information:

Scottsdale Community College

9000 E. Chaparral Road

Scottsdale, Arizona 85256

District Website

Contact:

SCC-HR

Phone: 4804236328

Fax:

District Email

Job Description:

Administrative Specialist Sr

Job ID: 319874

Location: Scottsdale Community College

Full/Part Time: Full Time

Regular/Temporary: Regular

Hiring Salary Range

$18.56 - $24.13/hourly, DOE

Grade

110

Work Schedule

The standard work schedule will be Monday

• Thursday 8:00 am

• 5:00 pm during the Academic Year.

Monday

• Wednesday 7:00 am

• 6:00 pm during the Summer Months.

This position has full time benefits with 30 hour work weeks.

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

https://news.maricopa.edu/

• Many of our campuses have received grant awards through the https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=505512&org=EHR&sel_org=EHR&from=fund to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).

• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance

• One of the largest community college systems in the country

• 2020 Healthy Arizona Worksites Program recipient

• Named 19th Best Employer for Women by Forbes

• 2019 No. 42 in Arizona's Best Employers

Campus Statement

Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 7,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima

• Maricopa Indian Community.

We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies.

At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.

• SCC Wins the 2022 Sterling Award
• MCCCD Fast Facts

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

https://www.maricopa.edu/about/careers/benefits

• 20 paid observed holidays

• https://www.azasrs.gov/) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)

• Paid vacation, sick, and personal time

• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)

• Annual professional development growth funding

• Tuition reimbursement for employees and dependents

• Flexible work schedules

• Maricopa Employee Health & Wellness Program:

• Sight-On-Site Eye Care Services

• Diabetes Empowerment Education Program

• Mobile On-site Mammography Screenings

• Employee Assistance Program (EAP)https://maricopa.sharepoint.com/sites/DO/human-resources/benefits/Pages/EAP.aspx

• Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more

• Pre-Retirement Events

• https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).

• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

Scottsdale Community College (SCC) is seeking a full-time Administrative Specialist Sr. This position will provide advanced administrative office support, secretarial support, program coordination activities and/or administrative tasks as assigned. This position offers full-time benefits with thirty (30) hour work weeks.

Essential Functions

25% - Provides advanced administrative office support, secretarial support, and/or program coordination activities to the Communication and Film Humanities Department. A major responsibility in this position is problem solving and interpersonal skills that are needed on a daily basis and used with faculty, students, staff, and community members. Ability to operate a PC and/or MAC utilizing many software programs, including but not limited to Google Applications including Mail, Docs, Sheets, Drive, Slides, Microsoft Word, Excel, Power Point, Student Information System(SIS), Financial Management System(FMS), Tableau, Class Rosters, 25Live Event, Reporting Information System V2(RIS),Trac Ikon online copy system, MySCC, Helpdesk, edoptions (Follett's online textbook ordering system) and SCC Employee Intranet and etc new technologies.

25%

• Maintain and update the Communication and Film Humanities Department schedule by following established policies and entering information into (SIS) Student Information System. Complete SCC Class Change Request Form for scheduling change requests. Prepares paperwork for any course fee changes and adjunct faculty overload. Advises and assists students with class and course information. Updates internal daily Google Doc and reviews Tableau reports for schedule accuracy. Sends emails and/or calls students via Class Roster regarding changes to classes and/or schedule. Schedules Department meetings and events.

25% - Directly works with students, faculty, staff and the general public. Screens and routes calls/emails and visitors. Provides a variety of information requiring specialized knowledge of the assigned area. Accesses class rosters, makes copies, provides basic copier and computer-related support. Prepares promotional materials for the Department via Marketing. Outreaches to potential COM & HUM Majors. Manages informational emails to faculty. Acts as a liaison between the instructors and Department Chairs. Maintains professional correspondence with other administrators and external organizations; coordinates and provides research and technical assistance on special projects and programs.

25% - Administers the operations for the Department of Communication & Film Humanities including but not limited to: ProCard purchases, requisitions, purchase orders, petty cash, official function forms, insurance waiver requests, guest speaker paperwork, travel paperwork, book adoptions, etc. Maintains files/electronic files for budgets academic records, schedules, textbook orders, correspondence, faculty applicants, final exams, syllabi, office hours, etc. Orders office supplies for faculty, staff and classrooms. Maintain confidential personnel files and process related documents which may include payroll records and evaluation information for residential and adjunct faculty. Adheres to applicable policies and procedures and performs other duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.

B. One or more years experience with Student Information Systems (SIS), Financial Management Systems (FMS), Human Capital Management Systems (HCM), Google applications, Tableau Reports and/or facilities scheduling systems (25Live Event Scheduling), RIS.

C. One or more years experience managing course scheduling, monitoring budgets, tracking & managing course & department data and activity.

D. Evidence of training in diversity & cultural competency.

E. Experience working in educational team settings, including contact with faculty, students, staff & public.

Special Working Conditions

• Travel to campus during the interview/selection process will be at the candidate's own expense.

• May be required to work evenings and weekends.

• May require prolonged periods of sitting and viewing a computer screen.

• May be required to lift or carry up to 25 lbs.

• Will be required to work in an area of light to heavy noise levels daily

How to Apply

Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.

• Indicate whether former or current employment is Full-Time or;

• Part-Time employment (must include number of hours worked)

• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.

• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Apply on or before April 22, 2024 to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https://apptrkr.com/5158525

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