Administrative Specialist Senior

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6/27/2024 (8:00 PM EDT)

24-03544

Administrative Specialist Senior

Pay Grade 13

Salary

$39,497.28 - $59,246.88 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

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Hiring Agency

Finance & Administration Cabinet | Office of the Controller

Location

702 Capital Avenue

Frankfort, KY 40601 USA

Description

The Office of Procurement Services (OPS), within the Kentucky Finance Cabinet, is looking for an Administrative Specialist Senior. This position will provide support and customer service to the OPS staff as well as internal and external customers maintaining the highest level of professionalism and integrity.

Are you looking for a career where you can grow and learn? OPS is seeking a driven, dynamic, and detail oriented Administrative Specialist Senior to provide administrative support for OPS, customer support for internal and external customer support, assist with the transition to an electronic filing system, Website Maintenance, and other duties as assigned.

To be successful in this position applicants should demonstrate excellent organizational and critical thinking skills and be proactive in addressing issues and concerns. This position will work closely with procurement staff from multiple agencies, vendors, and management. If this sounds like you then the Office of Procurement Services might be the place for YOU!

Responsibilities include, but are not limited to, the following:

• Administrative Support for Office of Procurement Services (OPS)

• Phone calls and emails from the Finance Secretary's Office.

• Updating Vendor Records with Annual Affidavits.

• Monitoring of OPS Reporting mailbox.

• Maintaining Bid Closing Calendar.

• 7 Day email to keep OPS and the Customer Resource Center (CRC) apprised of Open Solicitations closing on certain dates.

• Bid Readings for OPS Request for Bids.

• ProCard Holder for ordering items for OPS.

• Mail distribution.

• Internal and External Customer Service.

• Scanning and Indexing documents to the electronic file system (SCOPE).

• Assist with catalog updates for the Contract Connections webpage.

• Other duties as assigned.

Skills and Expectations include, but are not limited to:

• Detail Oriented.

• Customer Service Skills.

• Perform under pressure.

• Computer skills (Microsoft Office programs).

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Shelby Luby at Shelby.Luby@ky.gov or 502-564-4510.

An Equal Opportunity Employer M/F/D