Administrative Specialist Senior

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7/2/2024 (8:00 PM EDT)

24-03752

Administrative Specialist Senior

Pay Grade 13

Salary

$3,085.72 - $3,883.92 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Education & Labor Cabinet | Department of Education

Location

300 Sower Boulevard

Frankfort, KY 40601 USA

Description

The Kentucky Department of Education (KDE), Office of Educator Licensure and Effectiveness (OELE), Division of Educator Preparation and Certification in Frankfort (Franklin County) has an opening for an Administrative Specialist Senior.

KDE employees work to support and improve our public education system so that the nearly 650,000 students attending public schools will have a bright and successful future. KDE offers its employees exciting and rewarding careers supporting Kentucky's public education system. In addition to rewarding work, KDE employees enjoy excellent benefits and flexible work opportunities, including telecommuting commensurate with job duties and responsibilities. KDE is committed to diversity, equity, and inclusion in Kentucky's public schools and the KDE workforce.

Key Responsibilities:

• Provides high-level professional administrative support to internal staff and leadership related to an agency's business operations.

• Performs duties in the oversight of intricate processes such as activities involving mandated regulations or procedures, comprehensive research, or collaboration with internal and external stakeholders.

• Provides professional support to the Educator Certification Branch manager and co-workers.

• Answers phone calls and emails in a timely manner.

• Relays messages to appropriate supervisors and employees about teacher certification processing.

• Prepares correspondence, reports, memos, forms and other documents for Educator Certification Branch.

• Reviews and processes applications for educator certification.

• Provides leadership and support through guidance to applicants, districts and higher education.

• Communicates with division leadership to ensure processing is consistent and accurate.

• Improves division processes.

• Supports the certification branch with the Local Educator Assignment Data (LEAD) process.

• Reviews, interprets and refers to laws, and regulations relating to certification.

• Remains up to date on Education Professional Standards Board (EPSB) decisions that impact certification.

• Contributes to collaborative decisions with colleagues on certification cases.

• Provides colleagues with information needed to ensure consistency and build capacity.

• Provides needed information to prepare for EPSB meetings.

• Responds to written and oral communications in a professional and timely manner.

• Supports applicants, school districts, and Institutions of Higher Education by providing excellent customer service.

• Performs other duties as assigned.

Preferred Skills:

• Strong interpersonal skills, good judgment, and an ability to work both independently and in a highly collaborative environment.

• Good problem solving, technical and analytical abilities.

• Strong organizational skills and attention to detail.

• A high level of integrity and professional accountability.

• Alignment with the mission of the Kentucky Department of Education.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Anitra Williams at anitra.williams@education.ky.gov or 502-564-3716.

An Equal Opportunity Employer M/F/D