Administrative Specialist Senior

Advertisement Closes

10/7/2024 (8:00 PM EDT)

24-06040

Administrative Specialist Senior

Pay Grade 13

Salary

$3,845.22 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Education & Labor Cabinet | Department of Workforce Development

Location

500 Mero Street 4th Floor

Frankfort, KY 40601 USA

Description

The Education and Labor Cabinet's mission is to educate, prepare and train Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.

The Office of Vocational Rehabilitation empowers individuals with disabilities to maximize employment, achieve economic self-sufficiency and independence, and to contribute back to society. We also help businesses and employers recruit, retain, and accommodate employees with disabilities.

We are seeking an Administrative Specialist Senior to provide high-level professional administrative support to internal staff and leadership related to an agency's business operations. Performs duties in the oversight of intricate processes such as activities involving mandated regulations or procedures, comprehensive research, or collaboration with internal and external stakeholders; and performs other duties as required.

Key Responsibilities:

• Oversees and performs processes related to collecting, verifying, and interpreting data, statistics and other information from multiple sources and departments for the accuracy of the Agency's federally mandated reports and other communications, and prepares data visualization for the efficient and effective display of data for publications when appropriate.

• Facilitates the coordination of activities related to the statewide needs assessment and consumer survey, including contract fulfillment, and tracking progress.

• Communicates with external agencies or organizations to facilitate the progression of reports, providing data, and making edits and relays information to the administrator and executive leadership as it relates to these activities.

• Plans and executes the logistical and administrative requirements for meetings and council activities, ensuring meeting space suitability, contract completions, and accessibility measures are met for all attendees.

• Communicates plans to all appropriate departments and staff.

• Host all Council meetings, takes minutes, maintain, and update all files and folders in a detailed and organized manner.

• Assists in the coordination, development and writings for the federally mandated departmental annual report and state plan.

• Acts as a point of contact for statewide council members and public inquiries relating to the Council.

• Monitors and updates appointment terms and expiration dates, engages in activities associated with the filling of vacant positions, and submission of all required documentation for council appointments in accordance with the law.

• Performs other duties as required.

This position will have access to confidential and sensitive information.

The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://dhs.gov/e-verify

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Lametta Isaacs at Lametta.isaacs@ky.gov

An Equal Opportunity Employer M/F/D