Administrative Specialist Senior

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7/5/2024 (8:00 PM EDT)

24-03698

Administrative Specialist Senior

Pay Grade 13

Salary

$39,497.28 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

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Hiring Agency

Justice & Public Safety Cabinet | Department of Corrections

Location

Probation and Parole

207 South Mulberry St.

Elizabethtown, KY 42701 USA

Description

Are you ready to Brave the Challenge?

If you want to make a difference in your community and be a part of a cohesive team, the Department of Corrections may have a career opportunity for you!

The Division of Probation and Parole is hiring for an Administrative Specialist Senior. This position is primarily an administrative position with the division. This position will assist with all duties associated with the accreditation process for the division. Employees within this position may report to the District Supervisor and/or Assistant Supervisors.

Responsibilities include, but are not limited to, the following:

• Communicates with staff and supervisors to coordinate completion of required work.

• Trained, to assist with providing information to departmental field staff regarding departmental policy changes and maintenance of accreditation and all departmental compliance records.

• Organize the department's monthly data collection and maintain accuracy of data input within the agencies data management system.

• Coordinates activities related to American Correctional Association (ACA) accreditation including but not limited to development and monitoring of operational compliance, review of compliance standards in field offices, coordinates training and development of field staff regarding ACA requirements.

• Maintain safety reports, documentation and workplace safety compliance.

• Compile reports and statistical information into a professional report.

• Coordinate meetings, prepare correspondence and presentation material.

• Ability to compile presentation information into a presentation format and assist with training as required.

• Complete and maintain required training associated with job duties.

Preferred Knowledge/Skills/Abilities:

• Kentucky Offender Management data base knowledge and process.

• Ability to work independently and with limited supervision

• Strong written and oral communication skills

• Ability to multitask

• Ability to prioritize multiple assignments

• Willing to take on additional task as assigned

• Think critically and analyze data

• Familiar with Excel and Outlook

• Positive and helpful attitude to support the district and division as a whole

• Ability to adapt to the ever-changing needs of the Department and Division

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact William Herald at William.Herald@ky.gov

An Equal Opportunity Employer M/F/D