Administrative Specialist (Scrmy)

If you are looking for a rewarding career, please consider the Administrative Specialist I position in the South-Central Regional Maintenance Yard section. This position functions as a member of the administrative group that processes the requests and directs requests for the services performed by the maintenance staff and coordinates with the main yard along with keeping supervisors and management up to date on materials and equipment status for work orders/projects.

Position duties may include, but are not limited to:

• Performing Accounts Payable actions (processing employee expense reimbursements, reconciling credit card transactions, and preparing invoices for payment)

• Entering requisitions and tracking/receiving purchase orders in our procurement system

• Track and request office equipment service contracts.

• Processing equipment surplus and monitoring asset inventory.

• Ordering supplies and entering usage orders in NCFS

• Internal mail distribution

• Data entry into the Computerized Maintenance Management System (MMS) and to generate reports for maintenance work orders.

• Reconciliation of time and materials to work purchase orders.

• Accurately entering vehicle mileage logs into the Vehicle Management System (VMS)

To properly execute this work, the selected applicant must learn and understand policy and procedures for all duties and continuously seek to improve work processes. The applicant will also communicate frequently with internal and external stakeholders and should have excellent verbal and written communication skills. Finally, the applicant must have experience using Microsoft Office, and other business and/or accounting systems.

This is a full-time position (40 hours per week) with State Benefits.

Note to Current State Employees

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position.  If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity.  Based upon these factors, a pay increase MAY result.

About the Department of Adult Correction (DAC)

The North Carolina Department of Adult Correction is responsible for the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons, Correction Enterprises, the Division of Community Supervision, and the Division of Rehabilitation & Reentry.

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities.   (Note: These links were created for applicants of Dept. of Adult Correction jobs and may not reflect the policies or procedures of other State agencies.)

To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Documented experience in at least two (2) of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, and processing travel reimbursements.

• Demonstrated experience with Microsoft Office, specifically Outlook (calendar, email, tasks), Excel (spreadsheet creation and formatting, formulas) and Word (formatting correspondence, spell check).

• Proven experience using electronic accounting and/or business systems.

Management Preference

• Candidates with greater than 2 critical areas of experience.

• Demonstrated experience using DocuSign and SharePoint.

Minimum Education and Experience:

Some state job postings say you can qualify by an "equivalent combination of education and experience."  If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

See https://oshr.nc.gov/experience-guide for details.

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information.  Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses.  Resumes will not be accepted in lieu of completing this application.  Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit.   Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.

• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.

• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements:  Correctional & Probation/Parole Officer Certification.

• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.

• Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.

• If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Lisa Byrd at 919-948- 7507 or lisa.byrd@dac.nc.gov.