Administrative Specialist

Saic Huntsville , AL 35801

Posted 2 months ago

Job ID:

  • Location: *

  • AL

  • US

  • Date Posted: *2021-10-11

  • Category: *Administration

  • Subcategory: *Administrative Assistant

  • Schedule: *Full-time

  • Shift: *Day Job

  • Travel: *No

  • Minimum Clearance Required: *Secret

  • Clearance Level Must Be Able to Obtain: *Secret

  • Potential for Remote Work: *No

  • Description*
    SAIC has an exciting opportunity for a full-time *Administrative Specialist *located in Huntsville, Alabama.

The successful candidate will support the Systems, Simulation, Software, and Integration (S3I) Directorate Indicium Project Office. S3I, within the Army Futures Command Combat Capability Development Command (CCDC) Aviation & Missile Center has development and support responsibilities for many weapon systems, related support systems, and associated enhancements.

  • Duties and Responsibilities*:

  • Program-related administrative functions to include tracking personnel in/out processing, account tracking, and training tracking

  • Assist personnel in submitting Visit Access Requests (VAR) and tracking expiration dates

  • Responsible for planning and coordinating team activities, and quarterly all-hands meetings

  • Maintain the weekly office schedule and coordinate office space for transient team members

  • Work with the technical writer to document administrative processes and procedures (non-technical documentation), review and maintain accurate documentation of all administrative personnel processes.

  • Maintain administrative documents on organizational SharePoint site

  • Other duties as assigned

  • The desired candidate is a self-starter, able to operate with minimal supervision, and looks for creative ways to streamline processes. This position reports programmatically to the Indicium Infrastructure Lead

  • Qualifications*

  • Required Education:*

High School and two (2) years or more related experience

  • Required Qualifications:

  • Active Secret security clearance (or the ability to obtain one)

  • Minimum 2 years of experience with administrative duties.

  • Working knowledge of Microsoft Windows 10 and Microsoft Office products (PowerPoint, Excel), Adobe Acrobat, and SharePoint products

  • Ability to gather, collect, record, track and verify data and information from multiple sources

  • Ability to work independently with minimal supervision

  • Ability to work across multiple mission areas at all levels confidently

  • Strong interpersonal skills and reporting practices

  • Excellent organizational skills

  • Must be flexible with changing priorities and processes.

  • Preferred (not required) Skills:
  • Experience supporting geographically dispersed teams

  • Experience interacting directly with DoD and Non-DoD customers

  • Experience working with a team of around 100 personnel

  • Experience with Microsoft SharePoint and OneNote

  • Experience with JIRA Software.

COVID Policy: Prospective and/or new employees will be required to adhere with SAIC's vaccination policy. All SAIC employees must be fully vaccinated and they must submit proof of vaccination on their first day of employment. Prospective or new employees may seek an exemption to the vaccination requirement at Contact Us and must have an approved exemption prior to the start of their employment. Customer site vaccination requirements, if more strict, will take precedence over SAIC's vaccination policy.
SAIC is a premier Fortune 500 technology integrator driving our nation's technology transformation. Our robust portfolio of offerings across the defense, space, civilian, and intelligence markets includes secure high-end solutions in engineering, digital, artificial intelligence, and mission solutions. Using our expertise and understanding of existing and emerging technologies, we integrate the best components from our own portfolio and our partner ecosystem to deliver innovative, effective, and efficient solutions that are critical to achieving our customers' missions.

We are more than 26,500 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a respectful work culture based on diversity, equity, and inclusion that values all contributors. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.1 billion. For more information, visit

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Administrative Specialist