Administrative Specialist

Description

About CPAH

Join us at Community Partners for Affordable Housing (CPAH) and be part of a team dedicated to supporting our growing organization. CPAH is currently providing housing and services for over 500 households in Washington and Multnomah Counties and is serving another 104 participants who are exiting homelessness. CPAH is dedicated not only to ensuring equitable access to housing, but also to building a team that reflects the diversity of our residents and represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Position Overview

This position sits at the center of our organization and supports CPAH's efforts as we develop and maintain high-quality affordable housing while providing a range of resident services for youth, seniors aging in place, people exiting homelessness, working families, and some of our most vulnerable neighbors. The Administrative Specialist will perform a variety of administrative duties and provide support for the organization, including tasks related to office management and logistics, data entry, human resources, and calendaring support for senior management. Every day will be different.

We are excited to welcome the person who will help us stay organized and focused on our mission.

RESPONSIBILITIES

Office Management and Staff Support

• Manage agency-wide calendars.

• Organize and manage external printing needs for all program and agency staff.

• Schedule staff meetings and distribute materials in advance of meetings.

• Assist with logistics for board and staff meetings and events.

• Act as a point of contact for agency staff for operational needs.

• Track agency passwords.

• Manage staff cell phone and hot spots.

• Administer IT contract; track and manage internet subscriptions, software, technology. Light trouble shooting if possible.

• Manage subscriptions and membership renewal tracking agency-wide.

• Screen and direct phone calls/emails from general line and email and distribute correspondence.

• Order office supplies.

• Pick up mail.

• Support Resident Advisory Committee, tracking gift cards, meals, transportation when needed.

Human Resources

• Work with controller and executive director to maintain the benefits plan for agency employees.

• Post for jobs and schedule interviews for the organization.

• Coordinate and manage the onboarding of new hires.

• Maintain staff contact lists including emergency contact lists and remote work

contact lists.

• Ensure approved changes are entered into the Employee Handbook.

Data Entry

• Open mail and log checks

Leadership Support

• Track board calendar for the Executive Director.

• Assist Executive Director with finalizing and emailing out board packet.

• Take minutes at monthly board meetings.

• Act as the point of contact for the Executive Director with external partners.

• Manage, track, and maintain calendar for the Executive Director.

• Provide support to senior leadership members as needed.

Other

• Other duties as assigned.

• Perform non-routine tasks requiring strong judgment and initiative.

• Adhere to current Personnel Policies of the agency.

Qualifications

To be successful as our Administrative Specialist, you will need to meet the minimum qualifications and commit to building an inclusive work environment.

Minimum Qualifications

• At least two years administrative support or similar experience.

• Excellent Knowledge of MS Office and G-Suite (Google) products and platforms.

• Strong understanding of internet services, computer, and mobile applications.

• Data entry skills, including ability to use a 10-key pad and typing.

• Excellent verbal and written communication skills.

• Ability to work independently and as part of a team.

• Strong organizational skills.

• Familiarity with office equipment, including copiers.

• Demonstrated passion for CPAH's mission.

Preferred Qualifications (Stand-out qualifications, but not required to succeed)

• 50Ability to troubleshoot IT problems

Unique Job Conditions

Requires some (<10%) participation in evening and weekend meetings and events. We offer a flexible work environment, which will include the opportunity to work from home part-time. The duties of the job are primarily performed in an office environment.

Benefits:

• Medical, Vision & Dental Insurance for the Employee;

• Employer Funded 403(b) Pension;

• Vacation, Holidays, Sick Leave, Bereavement;

• Life Insurance, Short Term and Long-Term Disability;

• Two weeks paid Maternity/Paternity Leave;

• Employee Assistance Program;

• Sabbatical (four weeks paid) after seven years;

• Approximate 36-hour Workweek - four hours "wellness" benefit, compensation is based on 40 hours;

• This Position is Hybrid.

To Apply

To be considered for this role, we require a cover letter and resume. Great cover letters describe your interest and qualifications for this position, your commitment to diversity, equity, and inclusion, and your perspective on affordable housing in our community.

Email jobs@cpahoregon.org to apply or to request more information or assistance with your application

For more information on CPAH, please visit our website at cpahoregon.org.

This position will be open until filled.

Listing Type

Jobs | Hybrid

Categories

Business (General) | Clerical/Administrative | Communications | Nonprofit | Office

Position Type

Full Time

Experience Level

Mid Level

Employer Type

Direct Employer

Salary Min

26.50

Salary Max

28

Salary Type

/hr.