Administrative Specialist (Part-Time)

Description

The Administrative Specialist is responsible for ensuring the smooth operation of our organization. This position requires careful attention to detail, a knack for solving problems, a passion for meeting deadlines, and a talent for creating and executing organizational systems.

Responsibilities

• Coordinate all aspects of the Salesforce database, including data entry, pulling mailing and email lists, and implementing processes to improve data hygiene.

• Provide excellent customer service to donors and public program ticketholders, including answering emails and phone calls and mailing out purchased items. Support recurring donors with updating credit cards.

• Generate acknowledgement letters for donations and lead registration at our annual fundraising event.

• Support HR and administrative needs, including insurance, payroll, bill payment, and overall recordkeeping.

• Work with contract bookkeeping service to ensure accurate data entry into QuickBooks. Generate invoices and pay bills. Make bank deposits and reconcile petty cash and other assets.

• Support and troubleshoot computer and software problems. Create and maintain processes to ensure IT security.

• Order office supplies and track inventory.

• Help to nurture and sustain a warm, welcoming, collegial, and respectful organizational and office culture; uphold, practice, and implement our core values of respect, writing, and community; and interact with our participants, volunteers, agency partners, donors, and the general public.

• Other duties as assigned.

Listing Type

Jobs

Categories

Accounting | Clerical/Administrative | Customer Service | Nonprofit | Office

Position Type

Part Time

Experience Level

Entry Level

Employer Type

Direct Employer

Salary Min

25.39

Salary Max

25.39

Salary Type

/hr.