Administrative Specialist, Operations

DSV - Global transport and logisticsIn 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.comLocation: USA - ASML Netherlands, NewtownDivision: SolutionsJob Posting Title: Administrative Specialist, OperationsTime Type: Full TimeThe Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service.ESSENTIAL DUTIES AND RESPONSIBILITIES* Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)* Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes * Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees * Provides support on auditing, reviewing, and processing the paperwork and forms * Generates, compiles, and distributes reports * Participate in special project and initiatives, to include engagement, job fairs and HR Assessments * Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed * Must maintain confidentiality and perform all duties in accordance with company policies and proceduresIn addition to the above essential functions, the following functional area assignments have additional essential functions as noted below: Additional Operations essential functions: * Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone * Reviews, research and/or enters data in various systems to support respective functional area * Compile data and provides various regular and adhoc reports to management for review and determination * Serves as frontline customer service to receive, solve and/or escalate inquiries and issues * Assists management with monthly audit activity by retrieving data and/or files for review * Work to streamline processes * Work improvement projects * Review current SOP's , Revise and maintain processes * Audit processesOTHER DUTIES (Site Specific)* Performs other duties as assigned. * Work overtime as dictated by business whether mandatory or voluntarySUPERVISORY RESPONSIBILITIES* NoneMINIMUM REQUIRED QUALIFICATIONS* Clerical 2 yearsEducation and/or Experience*

Must have a high school diploma or general education degree (GED)* Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderateSKILLS, KNOWLEDGE AND ABILITIESComputer Skills * Proficiency in Microsoft Office * Experience with HRIS systemsLanguage Skills * English (reading, writing, verbal)Mathematical Skills * Good mathematical skillsOther * Must have excellent organizational and decision-making skills. * High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation Experience with HRIS systems * Attention to detail and ability to establishing priorities and meet deadlines. * Good to excellent spelling grammar, and written communication skills. * Ability to maintain a high level of confidentiality. * Demonstrated leadership skills and strong business and professional acumen. * Results-oriented. * Must have a high sense of urgency and customer service focus. * Working knowledge of applicable law and regulations related to Human Resources function. * Ability to analyze HR processes and make practical recommendations to clients. * Must posses an understanding of the business and quickly learn the organizations strategy. * Must be able to deal with ambiguity and cope with change. * Must be flexible with shifting priorities.PREFERRED QUALIFICATIONSComputer Skills * Success Factors* WMS CargowriteLanguage Skills * Bilingual-Spanish preferredCertificates, Licenses, Registrations or Professional Designations * Recognized HR Professional Certification preferredPHYSICAL DEMANDSOccasionally * Handling/Fingering, SittingFrequently * BendingConstantly * Walking and StandingAbility to Lift/Carry and Push/Pull* 21-50 pounds * Reach above shoulder, reach outward, squat, or kneel.WORK ENVIRONMENTWhile performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.Reasonable Accommodations StatementTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.DSV - Global transport and logisticsDSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.open/closePrint Share on Twitter Share on LinkedIn Send by email