Administrative Specialist - On-Site

Dept Number/Name: 0-1219-000 / Communication Sciences & Disorders

College Division: Acad Affairs-College of Behavioral & Community Sciences

Salary Plan: Staff

Job Code/Title: 2204 / Administrative Specialist

Hiring Salary/Salary Range: $34,000 - $45,000

Position Number: 00054523

Work Location: 100% on campus position

ORGANIZATIONAL SUMMARY:

The Department of Communication Sciences and Disorders is part of the College of Behavioral & Community Sciences. Our mission is to foster human communication by: conducting research that increases the scientific understanding of communication in both typically developing and communication-disorders populations; education and mentoring scientists, clinicians, and interpreters who work according to best practices; operating teaching clinics that provide high quality diagnostic and treatment services to diverse populations; advocating for and raising awareness of the communication needs and the rights of Deaf people and of those with speech, language, and hearing disorders.

The Department of Communication Sciences & Disorders offers undergraduate degrees in language, speech and hearing and sign language interpreter training. Our graduate programs include a masters in speech language pathology, a doctorate in audiology and a doctoral research degree in communication sciences and disorders.

The department also provides interpreter services to the university and community.

The excellence of our audiology and speech pathology graduate programs are reflected in their strong national rankings, currently 18 and 55: U.S.

News and World Report 2021. As a part of this pedagogical effort, we operate three clinics.

POSITION SUMMARY:

The Administrative Specialist position will provide administrative support to the Department of Communication Sciences & Disorders.

This position has been designated "Time-Limited" and is subject to the Statement of Terms and Conditions For Time-Limited Appointments. This position is funded by non-recurring funds and is conditioned upon the continuation of those funds. This appointment is considered temporary and in the event funding is discontinued or reduced, this appointment may end sooner or result in a reduction of your FTE (full time equivalent).

RESPONSIBILITIES:

Perform the full range of purchasing functions to satisfy department needs. Prepare travel authorizations, expense reports and purchase orders through the University FAST system and paper requisitions, P-Cards, and other appropriate methods.

Ensure purchases and payment are made in a timely manner. Reconcile P-Card charges for all Department card holders and complete monthly reports.

Provide administrative support to the Au.D. and Ph.D. programs, including support to the admissions process, room scheduling and course scheduling management (working in Banner and Oasis), whilst working closely with the Program Directors.

Provide administrative support to the Department Chair, Program Directors & Faculty. Minute taker at the monthly Faculty meetings and Executive Committee meetings, coordinates international & domestic visitors to the department.

Provides back-up support to the Academic Program Specialist. Gather data for reporting for ASHA (American Speech-Language-Hearing Association) Accreditation.

Prepare and monitor monthly contract billing for services rendered by HOUSF and AuD clinic. Submit journal transfers for interdepartmental billing revenue. Initiate foundation check requests and complete monthly reconciliation for department foundation and RIA funds

Maintains faculty workload reports, annual evaluation information and credentialing information in the FAIR database.

Performs other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

High school diploma or equivalent with 3 years of experience in an office or administrative role. Education may be substituted for the experience requirement.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 35000

Posting Date: 05/07/2024

Posting End Date: 05/28/2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

Campus map and location overview: USF - Tampa Campus

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.

We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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