The purpose of the Administrative Specialist I position is to provide administrative, clerical, and receptionist support to the various departments. This position will handle routine office duties and work closely with the Office Manager to ensure that the office functions efficiently and effectively.
Perform administrative assistant support tasks; type correspondence, compile data for expense and statistical reports.
Operate telephone as receptionist to answer, screen and route calls for the office; relay messages
Greet and answer inquiries from general public, customers and visitors; route and resolve information requests with a customer service focus
Process outgoing mail and receive deliveries
Type correspondence; compile data for expense and statistical reports
Coordinate space and office organization; maintaining paper and electronic files
Filling duties for the office
Assist with AP and AR duties as clerical support for the office, but not ultimately responsible for them
Print out blank contracts for staff Bulletins, Posters, Commercial, and Digital
Create excel spreadsheets for clients and Sales Account Executives
KNOWLEDGE, SKILLS, AND ABILITY REQUIREMENTS Requires an excellent command of the English language, both written and verbal
Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
Requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Strong work ethic someone who takes great pride in professionalism, responsibility, and is proactive
Must be able to work independently and as a team member
Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to use fax machine, copiers, scanners and binding machines
Requires the ability to handle different challenges each day and adequately prioritize those demands
EDUCATION AND EXPERIENCE REQUIREMENTS High school diploma or Equivalent required
Associates degree, business school certification, and/or some college preferred
A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
Or another equivalent combination of education and experience
A driver's license is preferred.
PHYSICAL DEMANDS AND WORK ENVIRONMENT The primary work environment for this position is the office.
The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, depth perception, and peripheral vision), sitting more than 50%, and talking.
Nights spent traveling, away from home, are less than 10%.
Lamar Advertising Company