Administrative Specialist, Interdisciplinary Programs

Position Overview

Butler University is seeking an experienced individual to fill the position of a 9-month continuing Administrative Specialist position for our interdisciplinary programs. Work schedule is 9 months annually, mid-August through mid-May with summer months off.

Provide administrative support for the faculty in the various programs, working closely with each program director. Currently, the ID programs to be supported are Science, Technology & Environmental Studies; International Studies; Race, Gender, & Sexuality Studies; Public Health Education.

Responsibilities

• Serve as the primary point of contact for the director, facilitating communication between students, parents, faculty, administrators, and other units at the University. The successful candidate must enjoy working with college age students.

• Provide full clerical and general office support to the director, faculty and students. This may include, for example, preparing correspondence, processing mail and mailings, helping with software, assisting in routine departmental duties such as scheduling of student advising, and answering and routing telephone calls and visitors.

• Enter accounts payable vouchers, requisitions, and reimbursements for faculty.

• Maintain program records and database files, including budgets, research and internship information, majors/minors and alumni student information; schedule meetings, equipment and room reservations; and order office supplies.

• Assist the program directors with the development of the year-long course schedule and be primarily responsible for entering the course schedule in PeopleSoft.

• Assist the program directors with preparing adjunct contract information for the Dean's office.

• Assist with onboarding new full-time and part-time faculty hires and coordinate with other university offices.

• Assist with the maintenance of websites and other media platforms.

• Assist with student recruitment materials and work with current student assistants to message information to prospective students.

• Design flyers for events.

• Provide administrative support for the Demond Tutu Peace Lab.

• Perform other duties as assigned by the director.

Required Qualifications

• Bachelor's degree preferred with two years of administrative experience

• Strong organizational, written and verbal communication skills

• Demonstrated ability to work independently and to manage multiple priorities

• Strong computer skills with proficiency in Microsoft Office programs among others, and ability to learn new software quickly

Applications must include a resume and cover letter.

About Butler

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.

Butler University is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive and equitable environment for all employees. We welcome applications from all individuals, regardless of age, gender, gender identity, sex, race, religion, color, disability, protected veteran status, sexual orientation, national origin, or any other legally protected category.