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Administrative Specialist Iii-Data Integrity Specialist-Flagstaff Justice Court

Expired Job

Coconino County Flagstaff , AZ 86002

Posted 6 months ago

Nature of Work

As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments, Coconino County's respect for diversity is shared throughout the organization.

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Typical Duties

(Illustrative only)

  • Performs a variety of quality control functions including reviewing and evaluating data exception reports and records, to correcting and updating data entry errors.

  • Organizes and maintains a variety of records while ensuring completeness and accuracy.

  • Conduct random file reviews for quality assurance

  • Train new staff on the basics of the Case Management System.

  • May help train and coach those staff who are entering data.

  • Prepares and maintains statistical and administrative reports.

  • Evaluate and report on the mental health court standards required by the AOC.

  • Periodically review court website to ensure information provided is up to date and accurate for court users

  • Help coordinate and create new business processes for ensuring accuracy and timeliness for automatic triggered case actions incorporated within the new case management system

  • Will be responsible for the records retention of case files and the coordination of destruction.

  • Will run age of acting pending case reports, analyze and review reports to identify any areas of delay and provide possible solutions to eliminate delay to aid the court in meeting case processing time standards required by the AOC.

  • Coordinates and schedules specialized departmental functions, meetings, and travel

  • Oversees an administrative unit's record management systems and databases

  • Serves as lead staff

  • May supervise employees as assigned

  • Provides training to assigned staff

  • Assists with special projects as assigned

  • Prepares and maintains statistical and administrative reports

  • Gathers and prepares information for budgetary purposes

  • Creates, processes, and distributes confidential and sensitive documents and correspondence

  • Coordinates the preparation , distribution and preservation of departmental records

  • Communicates and acts as liaison with other departments, agencies and the public

  • Attends meetings to represent the department

  • Composes and types correspondence, contracts, reports and other documents

  • Researches pricing and vendors and prepares requisitions for needed goods and services

  • May perform research regarding grants and external sources of funding

  • May take and transcribe meeting minutes

  • May receive and account for money

  • Performs related duties as assigned

Essential functions of this position include: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing. Minimum Qualifications

Five years of progressively responsible administrative or clerical experience; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position; must be eligible to obtain Arizona Fingerprint Clearance card and maintain it throughout employment.

The ideal candidate will have excellent computer skills, strong attention to details and experience working in a limited jurisdiction court.

Preferred qualifications include previous experience in data integrity, experience utilizing a Records Management System, computer support experience and/or court experience.

This position is non-exempt from overtime.

Knowledge, Skills and Abilities

  • Considerable knowledge of:

  • Specialized court terminology, procedures, rules and forms

  • Records management

  • Business English, spelling and arithmetic

  • Modern office practices, procedures, and equipment

  • Rules and procedures of assigned department, including state and federal law

  • Working knowledge of:

  • Principles and practices of administration

  • Skill in:

  • Use of computer applications, including word-processing, spreadsheets and/or database

  • Use of modern office equipment

  • Ability to:

  • Make sound decisions independently and in accordance with regulations, policies and procedures

  • Perform complex administrative functions with speed and accuracy

  • Meet deadlines and maintain work flow

  • Accurately maintain records and prepare reports

  • Work safely and support the culture of workplace safety

  • Establish and maintain effective working relationships with employees, other agencies and the public

  • Follow written and verbal instructions

  • Communicate effectively verbally and in writing

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.


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Administrative Specialist Iii-Data Integrity Specialist-Flagstaff Justice Court

Expired Job

Coconino County