Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Administrative Specialist Iii-Data Integrity Specialist-Flagstaff Justice Court

Expired Job

Coconino County Flagstaff , AZ 86002

Posted 6 months ago

Nature of Work

As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments, Coconino County's respect for diversity is shared throughout the organization.

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Typical Duties

(Illustrative only)

  • Performs a variety of quality control functions including reviewing and evaluating data exception reports and records, to correcting and updating data entry errors.

  • Organizes and maintains a variety of records while ensuring completeness and accuracy.

  • Conduct random file reviews for quality assurance

  • Train new staff on the basics of the Case Management System.

  • May help train and coach those staff who are entering data.

  • Prepares and maintains statistical and administrative reports.

  • Evaluate and report on the mental health court standards required by the AOC.

  • Periodically review court website to ensure information provided is up to date and accurate for court users

  • Help coordinate and create new business processes for ensuring accuracy and timeliness for automatic triggered case actions incorporated within the new case management system

  • Will be responsible for the records retention of case files and the coordination of destruction.

  • Will run age of acting pending case reports, analyze and review reports to identify any areas of delay and provide possible solutions to eliminate delay to aid the court in meeting case processing time standards required by the AOC.

  • Coordinates and schedules specialized departmental functions, meetings, and travel

  • Oversees an administrative unit's record management systems and databases

  • Serves as lead staff

  • May supervise employees as assigned

  • Provides training to assigned staff

  • Assists with special projects as assigned

  • Prepares and maintains statistical and administrative reports

  • Gathers and prepares information for budgetary purposes

  • Creates, processes, and distributes confidential and sensitive documents and correspondence

  • Coordinates the preparation , distribution and preservation of departmental records

  • Communicates and acts as liaison with other departments, agencies and the public

  • Attends meetings to represent the department

  • Composes and types correspondence, contracts, reports and other documents

  • Researches pricing and vendors and prepares requisitions for needed goods and services

  • May perform research regarding grants and external sources of funding

  • May take and transcribe meeting minutes

  • May receive and account for money

  • Performs related duties as assigned

Essential functions of this position include: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing. Minimum Qualifications

Five years of progressively responsible administrative or clerical experience; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position; must be eligible to obtain Arizona Fingerprint Clearance card and maintain it throughout employment.

The ideal candidate will have excellent computer skills, strong attention to details and experience working in a limited jurisdiction court.

Preferred qualifications include previous experience in data integrity, experience utilizing a Records Management System, computer support experience and/or court experience.

This position is non-exempt from overtime.

Knowledge, Skills and Abilities

  • Considerable knowledge of:

  • Specialized court terminology, procedures, rules and forms

  • Records management

  • Business English, spelling and arithmetic

  • Modern office practices, procedures, and equipment

  • Rules and procedures of assigned department, including state and federal law

  • Working knowledge of:

  • Principles and practices of administration

  • Skill in:

  • Use of computer applications, including word-processing, spreadsheets and/or database

  • Use of modern office equipment

  • Ability to:

  • Make sound decisions independently and in accordance with regulations, policies and procedures

  • Perform complex administrative functions with speed and accuracy

  • Meet deadlines and maintain work flow

  • Accurately maintain records and prepare reports

  • Work safely and support the culture of workplace safety

  • Establish and maintain effective working relationships with employees, other agencies and the public

  • Follow written and verbal instructions

  • Communicate effectively verbally and in writing

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Produce Team Member Flagstaff

Whole Foods

Posted 4 days ago

VIEW JOBS 1/13/2019 12:00:00 AM 2019-04-13T00:00 Provides support as a member of the Produce team to include receiving and preparing product, maintaining the Produce floor and displays, and selling product in support of WFM standards. Performs all functions related to breaking down deliveries and stocking shelves. All Whole Foods Market Retail jobs require ensuring a positive company image by providing courteous, friendly, and efficient service to customers and Team Members at all times. All positions must be performed in accordance with team and store Standard Operating Procedures. Further, Team Members must be prepared and able to perform the duties inherent in other Team Member job descriptions. Team Leaders are required to spend significant time on the floor, engaging with customers, and pitching in to help whenever and wherever needed. All positions must strive to support WFM core values and goals, promote national, regional, and store programs and initiatives, and ensure adherence to all applicable health and safety regulations.Job Responsibilities * Ensures a fresh and appealing display by keeping cases and shelves clean and well stocked by front-facing, checking codes, rotating and removing out-of-date products. * Assists Team Leader in organizing and displaying volume and seasonal items. * Monitors and prevents spoilage and communicates waste to buyers, Team Leaders, and shift supervisor. * Completes spoilage, sampling, temperature, and sweep worksheets as required. * Assists with periodic inventory checks. * Arrives to work station on time, appropriately groomed, dressed and ready to work; works all scheduled shifts and attends required trainings and meetings. * Provides excellent customer service, addresses needs of customers in a timely and effective manner and models suggestive selling techniques; answers phones and pages promptly and courteously. * Maximizes sales potential through effective and proper procedures for prepping, storing, rotating, stocking, and merchandising product. * Follows and complies, or ensures compliance, with established procedures, including Weights and Measures, health and sanitation, and safe work practices. * Maintains, or ensures maintenance of, a clean and sanitary working and shopping environment; maintains equipment in accordance with WFM cleanliness and safety standards. * Performs opening, mid, and closing duties as assigned; ensures accuracy of signs and pricing. * Immediately reports safety hazards and violations. * Performs other duties as assigned by store, regional, or national leadership. Job Skills * Ability to sell proactively. * Ability to learn basic knowledge of all products carried in department. * Ability to learn and understand growing processes that differentiate conventional from organic produce. * Strong attention to detail. * Strong to excellent communication skills and willingness to work as part of a team. * Ability to deliver information in a clear and respectable manner to fellow Team Members, customers, and vendors. * Ability to meet customer service expectations and standards in all interactions with customers, vendors, and Team Members. * Ability to follow directions and procedures; effective time management and organization skills. * Passion for natural foods and the mission of Whole Foods Market. * Strong work ethic and ability to work in a fast-paced environment with a sense of urgency. * Understanding of and compliance with WFM quality goals. Experience * No prior retail experience required. Physical Requirements/Working Conditions * Must be able to lift 50 pounds. * In an 8-hour work day: standing/walking 6-8 hours. * Hand use: single grasping, fine manipulation, pushing and pulling. * Work requires the following motions: bending, twisting, squatting and reaching. * Exposure to FDA approved cleaning chemicals. * Exposure to temperatures: <32 degrees Fahrenheit (freezing), 32-40 degrees Fahrenheit (refrigerators), >90 degrees Fahrenheit. * Ability to work in wet and dry conditions. * Ability to work a flexible schedule including nights, weekends, and holidays as needed. * Ability to use tools and equipment, including knives, box cutters, electric pallet jacks, and other heavy machinery. * May require use of ladders. Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all job duties or requirements for every position. Requirements build as one progresses through the job levels, so any job duties required at a lower level may be required at the higher level in addition to the duties listed for that higher level. Duties, assignments, and other responsibilities may differ for similar positions based on business conditions, departmental or geographic location, and/or needs for the particular position. An individual must demonstrate successful performance in their current position before being considered for promotion. In addition, in order to promote into a higher-level position, a business need for the promotion must exist and the candidate must be considered the most qualified person for the new position. Completion of certain milestones such as obtaining an advanced degree or certification, time in current position, or developing skills to perform at the higher-level role do not guarantee a promotion. At Whole Foods Market we provide a fair and equal employment opportunity for all team members and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. Whole Foods Market hires and promotes individuals solely on the basis of their qualifications for the position to be filled. Whole Foods Flagstaff AZ

Administrative Specialist Iii-Data Integrity Specialist-Flagstaff Justice Court

Expired Job

Coconino County