Nature of Work
As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments, Coconino County's respect for diversity is shared throughout the organization.
Under supervision performs administrative work of moderate difficulty; performs related work as assigned.
Performs a variety of quality control functions including reviewing and evaluating data exception reports and records, to correcting and updating data entry errors.
Organizes and maintains a variety of records while ensuring completeness and accuracy.
Conduct random file reviews for quality assurance
Train new staff on the basics of the Case Management System.
May help train and coach those staff who are entering data.
Prepares and maintains statistical and administrative reports.
Evaluate and report on the mental health court standards required by the AOC.
Periodically review court website to ensure information provided is up to date and accurate for court users
Help coordinate and create new business processes for ensuring accuracy and timeliness for automatic triggered case actions incorporated within the new case management system
Will be responsible for the records retention of case files and the coordination of destruction.
Will run age of acting pending case reports, analyze and review reports to identify any areas of delay and provide possible solutions to eliminate delay to aid the court in meeting case processing time standards required by the AOC.
Coordinates and schedules specialized departmental functions, meetings, and travel
Oversees an administrative unit's record management systems and databases
Serves as lead staff
May supervise employees as assigned
Provides training to assigned staff
Assists with special projects as assigned
Prepares and maintains statistical and administrative reports
Gathers and prepares information for budgetary purposes
Creates, processes, and distributes confidential and sensitive documents and correspondence
Coordinates the preparation , distribution and preservation of departmental records
Communicates and acts as liaison with other departments, agencies and the public
Attends meetings to represent the department
Composes and types correspondence, contracts, reports and other documents
Researches pricing and vendors and prepares requisitions for needed goods and services
May perform research regarding grants and external sources of funding
May take and transcribe meeting minutes
May receive and account for money
Performs related duties as assigned
Essential functions of this position include: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing. Minimum Qualifications
Five years of progressively responsible administrative or clerical experience; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position; must be eligible to obtain Arizona Fingerprint Clearance card and maintain it throughout employment.
The ideal candidate will have excellent computer skills, strong attention to details and experience working in a limited jurisdiction court.
Preferred qualifications include previous experience in data integrity, experience utilizing a Records Management System, computer support experience and/or court experience.
This position is non-exempt from overtime.
Knowledge, Skills and Abilities
Considerable knowledge of:
Specialized court terminology, procedures, rules and forms
Business English, spelling and arithmetic
Modern office practices, procedures, and equipment
Rules and procedures of assigned department, including state and federal law
Working knowledge of:
Principles and practices of administration
Use of computer applications, including word-processing, spreadsheets and/or database
Use of modern office equipment
Make sound decisions independently and in accordance with regulations, policies and procedures
Perform complex administrative functions with speed and accuracy
Meet deadlines and maintain work flow
Accurately maintain records and prepare reports
Work safely and support the culture of workplace safety
Establish and maintain effective working relationships with employees, other agencies and the public
Follow written and verbal instructions
Communicate effectively verbally and in writing
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.