Administrative Specialist III

This position provides administrative support to the Assistant Vice President for Student Pathways in planning, organizing, and implementing functions, services, and workflow for the Student Pathways Unit. This position will also provide budgetary and higher level administrative functions for the Director of General and Exploratory Studies and Associate Director for Student Pathways. The overall Student Pathways Unit includes: First Year and Family Programs, Starfish, Bounceback program, Career Development, Career Services, General and Exploratory Advising and a dotted line to College Advising Leads. The office oversees a Weber States student from New Student Orientation through Career Connections postgraduate. The Administrative Assistant is required to have excellent interpersonal skills, oral and written communication skills, and be able to communicate with a wide variety of individuals from the campus and community. It is essential that this position exercise discretion, good judgement and maintain confidentiality and privacy. This individual will have knowledge, skills, and experience in administrative, financial, and technological processes, This position will represent the AVP for Student Pathways in meetings and will communicate with internal and external partners on behalf of the AVP for Student Pathways.

Required Qualifications

Required:

• High school diploma or equivalent

• Three years of related experience that includes administrative support

Preferred Qualifications

Preferred:

• Previous budget monitoring and spreadsheet experience

• Familiarity with University system, like ePAR, Concur, Banner, PawPlace, etc.

• Familiarity with Canva

• Familiarity with Adobe products

• High level of experience with computer applications including excel, presentations, word processing, spreadsheets, email, video conferencing services, and cloud based document storage

• Demonstrated organizational skills

A successful candidate will be willing to Background Check? Yes Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date 09/24/2024 Review Date 10/13/2024 Job Close Date Open Until Filled Yes Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin October 13, 2024. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting https://jobs.weber.edu/postings/23790

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly.

• Work with the AVP office , Ability to receive detailed information with or without assistance.

• Work with the AVP office , Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. - typing and lengthy computer work Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection). The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).