Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department:

Counseling Services

Department's Website:

ualr.edu/counseling

Summary of Job Duties:

The Administrative Specialist III serves as the receptionist and administrative support for the Counseling Services (CS) department. In this role, the incumbent will collaborate with various units across the university. This position is governed by state and federal laws and agency/institution policy.

Qualifications:

Required Education and/or Experience:

• The formal education equivalent of a high school diploma, plus one (1) year of specialized training in business management, business education, or a related field.

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS.

Preferred Education and/or Experience:

• Experience with Banner and Workday.

Job Duties and Responsibilities:

• Reliable attendance and dependable performance;

• Serve as the receptionist and facilitate students' connection with CS counselors and educational resources;

• Assist in creating reports, forms, brochures, and other CS educational materials;

• Ensure fax, copy machine, and network printers are maintained, and all contracts for their services are in order;

• Maintain an adequate supply of paper and other office supplies for CS staff;

• Facilitate purchasing and travel by ensuring the necessary processes are completed and submitted in a timely manner;

• Provide support to CS staff as they plan, prepare, coordinate, and implement programming and activities;

• Maintain an accurate accounting of CS budgetary obligations and organizational expenditures;

• Run errands on campus;

• Manage the CS website and social media platforms;

• Open the office each morning, ensuring that all systems are operational, supplies are ready, and the environment is prepared for business activities;

• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to provide a welcoming environment for individuals seeking CS services by phone, email, or in person is a must;

• Ability to work with confidential information;

• Ability to prioritize and maintain office workflow while assisting students seeking services;

• Demonstrated general computer skills and competence with Microsoft Word, Excel, and PowerPoint;

• Knowledge of Banner and Workday, especially purchasing and budgetary forms required;

• Education, training, and/or experience demonstrating competence in each of the following areas: communication skills, word processing, financial spreadsheets, budget management and bookkeeping, organizational skills, professionalism, and customer service.

Additional Information:

Salary Information:

$25,773

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Aresh Assadi

Director of Counseling Services

axassadi@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry, Substance Abuse Testing

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Frequent Physical Activity:

Feeling, Grasping, Reaching

Occasional Physical Activity:

Kneeling, Lifting, Pulling, Pushing

Benefits Eligible:

Yes