Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas Pulaski Technical College

University of Arkansas

• Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations.

UA

• Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839.

Department:

Math, Natural Sciences, and Allied Health

Department's Website:

Summary of Job Duties:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency policy.

Qualifications:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas Pulaski Technical College

University of Arkansas

• Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations.

UA

• Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839.

Department:

School of Science, Math, and Allied Health

Summary of Job Duties:

UA Pulaski Technical College in North Little Rock, Arkansas, one of the state's fastest growing two-year colleges, is accepting applications for an Administrative Specialist III for the School of Science, Math, and Allied Health

GENERAL RESPONSIBILITIES:

• Provides receptionist duties, including answering the phone, taking messages, answering questions, and maintaining office machines including reports of usage.

• Performs clerical duties, including typing letters, memos, staff minutes, assisting the Associate Dean, Chairs, Faculty, and Students as needed, and assisting the instructional staff with printing and other class preparation services.

• Maintains a variety of data, files, and records.

• Assists with supplying PR / Marketing with content for social media related to student and faculty activities.

• Tracks current and former students (graduates, transfers, stop-outs, etc.).

• Maintains instructional supplies.

• Assists with customer service issues in the classrooms and other areas.

• Maintains computer lab reservation calendar.

• Coordinates work-study student schedules.

• Assists with student tours.

• Assists Faculty and staff with mail distribution.

• Assists Faculty with student admission and registration.

• Assists Associate Dean, Chairs, and Faculty with assessment and accreditation initiatives.

• Assists with Advisory Committee events.

• Assists with monitoring degree plans and college catalog entries.

• Assists faculty with program-specific documentation, proctoring, etc.

• Performs general purchasing duties including completion and coordination of vendor set up, requisitions, invoicing, and other duties.

• Documents and Maintains Clinical Requirements for Allied Health Programs.

• Maintains a neat and clean work environment and professional appearance.

• Other duties as assigned.

Qualifications:

Minimum Qualifications:

• High school diploma or general education degree GED; or one to three months related experience and/or training; or equivalent combination of education and experience.

• Clear state maltreatment and background checks.

• Have strong communication skills both verbally and in written form with a variety of clients.

• Possess the following attributes; very dependable, intrinsically motivated, goal oriented, strong people skills, extremely organized, team player, and technology oriented.

• Be proficient in all Microsoft Office applications.

• Demonstrate ability to develop and maintain a variety of records and files.

• Be able to work with limited supervision performing multiple tasks simultaneously.

Preferred Qualifications:

• One year of specialized training in office management, education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

Salary Information:

$ 28,750.00

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Additional Information:

Salary Information:

$28,750.00

Required Documents to Apply:

Curriculum Vitae, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Special Instructions to Applicants

Recruitment Contact Information:

Human Resources

humanresources@uaptc.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Adult Maltreatment, Criminal Background Check

University of Arkansas

• Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere.

We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Stooping, Talking, Walking

Frequent Physical Activity:

Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Feeling, Grasping, Hearing, Manipulate items with fingers, including keyboarding, Reaching, Repetitive Motion, Sitting, Standing, Talking, Walking

Benefits Eligible:

Yes