Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.

The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Lonoke Extension Center Director

Department's Website:

uada.edu

Summary of Job Duties:

Summary:

The Administrative Specialist III is responsible for coordinating office activities, researching & preparing special reports, & developing, revising, & recommending administrative policies & procedures as directed by supervisor.

Job Duties:

Performs receptionist duties and provides clientele services for the Plant Health Clinic and Plant Pathology faculty and staff located at the Lonoke Ag Center. Answers the telephone and responds to inquiries and requests or directs callers and visitors to the apppropriate staff member.

Maintains records for the Plant Health Clinic. Manually and electronically logs in and distributes plant samples that come into the clinic.

Enters the information in the appropriate computer software program. Enters diagnosis of plant disease.

Provides secretarial support to Plant Pathology faculty and staff at the Lonoke Ag Center. Assists with the preparation and copying of documents or materials that are needed for meetings, workshops, and trainings.

Types and submits letters, emails, and other documents. Maintains files consisting of correspondence, reports, and subject matter material.

Assists staff in the Lonoke County Extension Office if needed., Types and submits weekly, monthly, and annual reports.

Prepares and submits travel forms and expense reimbursements for the specialists in the department.

Assists with gathering, editing, printing, and entering data for various documents and reports such as evaluation narratives, newsletters, and training materials. Processes monthly vehicle reports

Qualifications:

Minimum Qualifications

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

Knowledge, Skills & Abilities

Knowledge of the principles & practices of mathematics & statistics. Knowledge of research & analysis techniques & methods.

Knowledge of work-related subject area. Knowledge of computers & software applications. Ability to prepare, present, & review oral & written information & reports.

Ability to research & analyze related work program information. Ability to develop, recommend, interpret, & apply policies & procedures. Ability t

Additional Information:

Salary Information:

30,000

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Travis Faske

Director of Lonoke Ag Center

tfaske@uada.edu

501-676-3124

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check.

Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases.

Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes