Administrative Specialist III

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Closing Date:

07/04/2024

Type of Position:

Staff - Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Information Systems PMIS Admin

Department's Website:

https://walton.uark.edu/

Summary of Job Duties:

The Administrative Specialist III provides front-line assistance to all Information Systems (ISYS) faculty, staff, students, and guests. The position assists faculty by processing travel authorizations, making travel arrangements, and processing travel reimbursements; processing purchasing needs; and assisting with other scheduling and administrative requests pertaining to faculty teaching roles. This position assists the director of the PhD program, the assistant department chair (e.g., with respect to the undergraduate program), and the director for Enterprise Systems. The Administrative Specialist III establishes and maintains an extensive electronic filing system; answers the main telephone line, retrieves, routes, and sends mail, greets and directs visitors, and maintains office supplies. This position composes, types, and edits reports and letters and other paperwork; assists as needed with copying, faxing, and scanning; makes room and catering arrangements for meetings and processes payments; tracks and manages budget expenditures for Enterprise Systems accounts and some Information Systems accounts; coordinates faculty textbook requisitions; and assists with newsletters and website updates.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• The formal education equivalent of a high school diploma

• At least one year of specialized training in business management, business education, or a related field

• At least two years of experience in a specialized or a related field applicable to work performed

Preferred Qualifications:

• Bachelor degree from an accredited institution of higher education

• At least one year of University of Arkansas Workday FDM system experience

• At least one year of work experience in higher education

• At least one year of customer service experience

Knowledge, Skills, and Abilities:

• Excellent communication skills, customer service excellence, and demonstrated professionalism

• Ability to comprehend and assimilate technical and business-related documents

• Ability to work independently, as well as with a team

• Ability to multi-task and to be detail oriented

Additional Information:

Salary Information:

$33,652

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Shaile Miranda, Chair of the Department of Information Systems, shailam@uark.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Talking

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes