Administrative Specialist III - Texas Agrilife Extension

Description

The Administrative Specialist III performs a variety of administrative and technical work to support activities of the assigned department. Work involves preparing and maintaining a variety of files, databases and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

Performs research and compiles data for special projects, reports or other publications; prepares correspondenceensuring completion by specified deadlines and in accordance with department's goals and objectives.

Answers phones, greets visitors, and responds to inquiries related to the county or specific department; directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Coordinates multiple departmental programs through scheduling, training, managing, and monitoring; oversees office management in department without direct supervisory responsibility.

Displays and reflects the culture, mission, vision, values, and direction of the department.

Regular and punctual attendance is required.

Utilizes internal budget application to prepare budget for department and county extension agents and account for assets received.

Maintains individual records of expenditures for county extension agents and the department; prepares travel reports, mileage reports, and conference/training forms for County Extension Agents reimbursement.

Prepares publications for use by County Extension Agents and for the website.

Maintains individual records of various county and state inventories to include state and county computer equipment inventories, county telephone line inventory, and county id card inventory.

Supports agents in educational efforts on-site or off-site.

Creates scripts for annual banquet; orders awards; completes biographies for honorees.

Communicates, manages, and coordinates with volunteers about community service opportunities, projects, events, training, and meetings according to established policies and procedures; provides department employees with status of volunteers as necessary.

Performs other related duties as required.

This position will be working with the horticulture department and the horticulture agent.

Minimum Qualifications

High School Diploma or GED and a minimum of three years of experience in a related field; or an equivalent combination of education and related experience required.

Specific certifications related to the area of assignment may be required for this position.

Supplemental Information

PLEASE ATTACH A RESUME AND COVER LETTER TO THE APPLICATION.

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